Accounts Payable Specialist

The A/P Specialist will review documentation for accuracy and compliance, resolve discrepancies, coordinate with contractors and internal stakeholders, and support timely weekly payment processing. The ideal candidate is detail-oriented, organized, responsive, and comfortable managing multiple priorities and deadlines in a fast-paced environment.

Location: Houston, TX 77024

Schedule: Hybrid (3 days in office / 2 days remote)

Reports To: Treasury & AP/AR Senior

ROLE & RESPONSIBILITIES

Accounts Payable Specialist

Responsibilities include but are not limited to:

* Review Contractor invoices and expense reimbursements to confirm required approvals, accurate coding, supporting documentation, and policy compliance.

* Validate invoices and expense reimbursements against approved work orders and system records before approval.

* Follow up with contractors regarding missing documentation, incorrect coding, duplicate submissions, unsupported charges, or other invoice, expense, work-order, and system discrepancies.

* Track missing or delayed Contractor invoices and expense reimbursements, send timely follow-ups.

* Serve as a key contact for Contractors/auditors by responding to invoice- and expense-related questions and clarifying policy or supporting-document requirements.

* Prepare the weekly payment list for reviewed and approved invoices and expense reimbursements, with supporting documentation for payment processing.

* Build and maintain effective relationships with internal and external stakeholders and provide weekly updates to the direct supervisor.

* Perform other tasks and duties as assigned to support the Finance function.

Time & Expense Weekly Processing

Responsibilities include but are not limited to:

* Monitor shared T&E email box for all contractor's packets. Upload to filing system assigning to necessary approvers.

* Entering contractors T&E for payment processing with strict deadline.

* Track errors and reach out to PC's for corrections. Process corrections immediately upon receiving.

* Must be organized and detail oriented.

QUALIFICATIONS

Required

* 1-3 years of Accounts Payable or related accounting experience preferred.

* Experience reviewing invoices, expense reimbursements, and supporting documentation.

* Strong understanding of invoice approval workflows, expense policies, and validation against work orders and system records.

* Working knowledge of Microsoft Excel, including filtering, sorting and basic formulas.

* Experience with Microsoft Dynamics 365 Finance & Operations preferred.

* Strong attention to detail, organization, communication, and ability to manage competing deadlines independently.

Desired

* Associate degree in Accounting, Finance, Business Administration, or related field preferred but not required.

What we offer