Administrative Assistant (MedStar Ambulatory Services)

General Summary of Position
Performs diversified administrative duties such as typing dictation filing and interfacing with appropriate staff and the public. Provides assistance in the day-to-day administration of designated area. MedStar Ambulatory Services is committed to providing world-class compassionate care to every patient every time at every touch point. All associates are accountable for their role in meeting patient experience standards.

Primary Duties and Responsibilities

• Contributes to the achievement of established department goals and objectives and adheres to department policies procedures quality standards and safety standards. Complies with governmental and accreditation regulations.
• Answers telephones routes callers takes messages and provides routine information to callers. Coordinates meeting and agenda materials.
• Contributes to the achievement of established department goals and objectives and adheres to department policies procedures quality standards and safety standards. Complies with governmental and accreditation regulations.
• Maintains accurate filing system to ensure timely retrieval of information.
• Opens and routes incoming mail; distributes correspondence and other material to department staff.
• Orders and maintains inventory of supplies and assists in the care and maintenance of equipment.
• Processes departmental payroll and associated recordkeeping.
• Provides data entry support as needed.
• Schedules and coordinates meetings and facilities including travel and lodging arrangements. Organizes meetings including distributing materials arranging for refreshments preparing name tags and transcribing minutes.
• Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
• Takes and transcribes dictation of a highly confidential nature. Composes letters and memoranda from dictation verbal direction or knowledge of hospital policy or procedures.
• Types memoranda policies committee minutes manuals letters forms procedures and other documents as directed. Initiates other documents and correspondence as appropriate.
• Participates in multi-disciplinary quality and service improvement teams.
• Performs other duties as assigned.

Minimal Qualifications
Education

• High School Diploma or GED required or
• equivalent required and
• business courses preferred or
• administrative/secretarial training preferred

Experience

• 2 years clerical/office experience required

Knowledge Skills and Abilities

• Transcription skills.
• Working knowledge of word processing spreadsheet and presentation software applications in a Windows environment.
• Verbal and written communication skills.