Receptionist/Administrative Assistant - Geomatics (Survey & SUE)

OVERVIEW: The Receptionist / Administrative Assistant plays a pivotal role in the smooth operation of SUE and Survey field crew at McKim & Creed. Keeping the team's workspaces organized, clean and efficient is crucial, including managing supply inventories. You will also be responsible for answering the phone, handling any incoming mail/packages, & reconciling credit card receipts.

DURING YOUR WORK DAY, YOU WILL:

• Provide administrative support to the Geomatics management team.
• Perform data entry, filing, document management, and maintain organized electronic and physical records.
• Assist with general office organization and workflow coordination.
• Run occasional business-related errands as needed.
• Prepare and submit employee expense reports.
• Coordinate with employees and managers to collect required receipts and documentation.
• Reconcile company credit card receipts and supporting documentation.
• Maintain an organized, clean, and professional office environment.
• Maintain the Geomatics employee birthday and anniversary lists.
• Plan and schedule office events.
• Meet regularly with management to discuss workload, priorities, and operational improvements.
• Collaborate with multiple departments to ensure efficient communication and workflow.
• Provide administrative support to additional offices or remote teams as needed.
• Perform other administrative duties and special projects as assigned.

WHAT YOU'LL NEED:

• High school diploma or equivalent.
• Valid driver's license.
• Minimum of 2 years of administrative or office support experience.
• Must work well under pressure in a fast-paced work environment.
• Must be a solution-oriented, self-motivated team player.
• Excellent communication skills, oral and written.
• Should be able to think quickly on your feet.
• Must be punctual & reliable; additional hours may be required at times.
• Computer Skills including Outlook, Word and Excel.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong problem-solving skills with a proactive, solution-oriented mindset.
• Ability to work independently and collaboratively within a team environment.
• Reliable, dependable, and able to maintain confidentiality.
• Ability to adapt in a fast-paced environment and meet deadlines.

WHAT WILL MAKE YOU STAND OUT:

• An Associate's degree.
• Previous administrative experience working in a civil engineering, architectural, construction, or surveying firm.
• Certification of any Microsoft product(s).
• Experience with BST and/or Pyramid software.
• Willingness to learn new things, accept responsibility, and look for new ways to contribute.
• Positive customer service orientation.
• Committed to building positive working relationships across departments.
• Adaptable, dependable, and eager to learn new systems and processes.

WHAT WE OFFER: Ranked as one of the Best Firms to Work For, you will be joining a company that puts its employees first. Here are a few compelling reasons to join the McKim & Creed team:

• Employee Stock Ownership Plan (ESOP): ALL employees are owners & benefit from profits earned
• Competitive pay: PLUS paid holidays, bereavement, parental, medical, and military leave
• Multiple office locations to work from: Stick close to home or travel for a change of scenery
• Growth opportunities & training: Grow confidently in your career with our mentoring & training programs
• Professional development: Tuition reimbursement, professional development programs, online courses & more
• Work that makes a difference: See the direct impact your work has on communities we serve, which is most likely a community you live in.
• Collaborative, supportive team: People to help you solve problems, cheer successes & encourage you along the way

This is an exciting opportunity to join our team. If you want to work at a company that will help improve the future of the communities where we live, work and play, McKim & Creed is where you want to be.

McKim & Creed is an Equal Opportunity and Affirmative Action Employer, and VEVRAA Federal Contractor and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability status and maintains a Drug Free Workplace.

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