Administrative Services Intern (College)

As an Administrative Services Intern with the Deputy Secretary of Administration and Real Estate Services Deputate, you will step into a role filled with learning and growth. This internship gives you the chance to help with key organizational tasks that keep our agency moving forward. You will gain exposure to executive level work and develop skills that will support your future career. Join our agency and be part of meaningful public service!

In this role, you will be supporting the Executive Assistant and helping keep daily operations organized and efficient. This position offers an insight to executive coordination and real world administrative work. As a Administrative Services Intern, you will perform the following duties:

• Calendar Support: Assist the Deputy Secretary calendar by scheduling meetings, confirming attendance, and preparing daily briefings
• Meeting Preparation: Prepare agendas, talking points, background packets, and follow-up materials
• Executive Exposure: Shadow the Executive Assistant to observe decision making and inter bureau coordination
• Project Assistance: Support assigned projects by gathering information, preparing drafts, and tracking progress
• Communication Support: Draft clear messages for internal and external stakeholders including summaries and reminders
• Record Organization: Maintain organized digital and physical files and reference materials

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Internship, Fall 2026
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. You will be required to report in-office at minimum 2 to 3 days per week, depending on schedule. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting hourly salary of $17.38 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Internship Requirements:

• You must be enrolled full-time or part-time at a college or university in an undergraduate or graduate program at the time of internship.
• You must be majoring, minoring, or have a concentration in Public Administration, Business Administration/Management, Political Science, Communications, English, Writing, Human Resource Management, Public Policy, Psychology, Sociology, Organizational Leadership, or another related field.
• You must have a GPA of 2.5 or above.

Additional Requirements:

• You must be able to perform essential job functions.

Preferred Requirements (not required):

• Three months of experience working or volunteering in an office setting

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.