Payroll & Administrative Coordinator

Payroll & Administrative Coordinator
Culver City, CA
Pay: $30.00 per hour
26-06692
Job Summary

The Payroll & AdministrativeCoordinator supports the financial and operational functions of the Facilities, Backlot Operations, and Administrative Services teams. This role is responsible for payroll administration, budget tracking, financial reporting, job costing, purchasing, billing, accounts payable support, and systems administration. The ideal candidate is highly organized, analytical, and capable of managing multiple priorities while partnering with finance, operations, vendors, and internal stakeholders to ensure accurate financial reporting and efficient business operations.

Job Responsibilities

• Monitor departmental and project expenditures and prepare budget versus actual reports with variance analysis.
• Assist in developing annual operating and capital budgets.
• Support monthly financial close activities, including journal entries, accruals, and account reconciliations.
• Reconcile financial data across multiple business systems.
• Prepare labor, maintenance, and financial reports for department leadership.
• Research financial discrepancies and recommend corrective actions.
• Process payroll for union employees and maintain payroll records.
• Audit employee time records for accuracy and compliance.
• Process onboarding documentation for new union employees.
• Prepare payroll-related journal entries and labor reclassification entries.
• Track labor, material, and service costs for projects and work orders.
• Collect, reconcile, and prepare billable labor, materials, and customer billing documentation.
• Monitor utility usage and prepare customer billing as required.
• Research and resolve billing discrepancies.
• Create purchase requisitions, purchase orders, and payment requests.
• Process vendor invoices, quotations, and procurement documentation.
• Maintain vendor records and coordinate vendor setup and maintenance activities.
• Partner with Accounts Payable, vendors, and internal departments to resolve purchasing and payment issues.
• Create and manage work requests within facilities management systems.
• Maintain accurate financial and operational data across multiple business systems.
• Develop recurring and ad hoc financial and operational reports.
• Support system users through training and troubleshooting as needed.
• Partner with Finance, Facilities, and Operations teams to resolve accounting and operational issues.
• Maintain confidential payroll, financial, and personnel information.
• Provide administrative support and participate in special projects as assigned.

Job Requirements

• Bachelor's degree in Business, Finance, Accounting, or a related field preferred; equivalent education and experience will be considered.
• 4-6 years of experience in financial analysis, accounting support, payroll, administration, or operational support.
• Experience supporting facilities, construction, manufacturing, property management, or similar operational environments preferred.
• Experience in a union environment is a plus.
• Knowledge of accounting principles, financial reporting, and general ledger processes.
• Experience with budgeting, forecasting, variance analysis, and job costing.
• Experience processing payroll, billing, purchasing, and accounts payable transactions.
• Advanced proficiency with Microsoft Excel, including reporting and data analysis.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience using ERP, procurement, payroll, or facilities management systems such as SAP, Ariba, UKG, Archibus, or similar platforms.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively while maintaining confidentiality.

Education

• Bachelor's degree in Business, Finance, Accounting, or a related field preferred.
• Equivalent combination of education and relevant experience will be considered.

Work Experience

• 4-6 years of experience in financial analysis, accounting support, payroll administration, operations, or administrative support.
• Experience with payroll processing, accounts payable, billing, and purchase order creation required.
• Experience with budgeting, financial reporting, reconciliations, and job costing preferred.
• Experience supporting facilities or operational business functions preferred.
• Experience working in a union environment is a plus.
• Experience utilizing ERP, procurement, payroll, or facilities management systems preferred.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance.

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.