Faculty Affairs Assistant

High school diploma or equivalent and 2 years of related experience

• Ability to work both independently and as a member of a team
• Effective professional communication skills, both oral and written
• Customer service oriented, demonstrating initiative to assist others
• Discretion and ability to maintain confidentiality
• Organized and detail oriented in implementing practices and procedures
• Demonstrated ability to learn new platforms and improve skill sets
• Working knowledge of professional office practices and procedures
• Excellent knowledge and experience with Microsoft Office (Word, Excel, PowerPoint)
• Excellent organizational, analytical and time management skills. Ability to use UGA systems such as travel, reimbursement, travel authorizations, UGA P+T submission

• Coordinate faculty appointments, reappointments, promotions, tenure, and contract renewals in accordance with institutional and unit policies.
• Prepare and submit faculty action forms, appointment letters, and supporting documentation.
• Track faculty rank, status, term dates, and probationary timelines.
• Serve as a resource to faculty and administrators regarding faculty affairs processes and deadlines.
• Provide support for faculty hiring to include tracking progress of hiring in the UGA system.
• Work with college units to coordinate and plan interview schedules, and new faculty onboarding.
• Serve as a contact for hiring authorities on progress of searches and hiring processes.

• Support annual review, mid-probationary review, promotion, and tenure processes.
• Coordinate review schedules, committee materials, dossiers, and secure routing of documents.
• Ensure confidentiality and compliance with faculty governance and institutional policies.

• Serve as point of contact for faculty leave requests research, medical, professional, and other approved leaves).
• Track workload arrangements, FTE changes, and administrative assignments.
• Enter affiliate appointments in OneUSG Connect.
• Maintain accurate documentation related to faculty status changes.

• Maintain faculty records in institutional systems (e.g., faculty databases, HR systems).
• Generate reports related to faculty demographics, appointments, workloads, and reviews.
• Prepare faculty data for AVMA survey.

• Interpret and apply institutional, collegiate, and departmental policies related to faculty affairs.
• Coordinate with central Faculty Affairs, Human Resources, Payroll, and the Provost's Office as needed.
• Support accreditation, audits, and internal reporting requirements.

• Assist in onboarding new faculty members.
• Provide administrative support to faculty committees and shared governance groups, including organizing meetings, preparing materials, and handling related logistics when needed.
• Maintain calendars, deadlines, and communications related to faculty affairs activities.
• Process travel reimbursements and authorizations as well as coordinating travel and travel reservations for Associate Dean's Office
• Maintain calendars, schedule appointments
• Brief the Associate Dean regularly on deadlines; research and gather information to prepare the Associate Dean for each day's activities; stay abreast of all current situations and be prepared to provide insight and recommendations as needed.
• Act as liaison between the Associate Dean's Office and the UGA Faculty Affairs Office, College Associate Deans, Center Directors across campus; CVM Dean's Office, directors, department heads, faculty, staff and students; industry; government; other institutions; and the public.
• Organize and prepare program materials related to the development of new college programming including faculty development seminars/ activities.
• Provide support for strategic initiatives (new undergraduate programs, rural health, and legislative outreach) to include scheduling meetings, coordinating with appropriate entities outside of UGA, and development of relevant college communications.