Human Resources Manager

Bachelor's degree in a related field or equivalent and 2 years of professional experience

• Knowledge of human resources, payroll, and university policies and procedures.
• Ability to communicate effectively with various levels of personnel. Exceptional interpersonal skills and attention to detail.
• Demonstrated experience managing HR operations across multiple employment types (faculty, staff, student workers, graduate assistants, etc.)
• Knowledge of human resources information systems (HRIS) and other integrated administrative systems used to manage employee data and support HR functions
• Ability to work independently as well as in a team environment.

• Serve as the HR Liaison for the Graduate School, serving as the primary point of contact for employees and supervisors regarding HR-related questions and support.
• Collaborate with unit leaders to develop and revise job descriptions for all employment types (faculty, staff, graduate assistants, student workers, retire-rehire, temporary employees, etc).
• Manage employment actions, including job postings, hiring proposals, managing position changes/updates, and separation/transfers checklists. Prepare and review offer letters for employment to ensure compliance with institutional policies and employment terms. Advise unit leaders on the process for Out-of-State Employment and Alternative Work Arrangements.
• Manage the onboarding and offboarding process by informing new employees about the timekeeping systems, leave policies, payroll timelines, and employment resources. Ensure offboarding is complete for all separating employees.
• Provide guidance on classification and pay structure, workers' compensation, ADA process, FMLA, miscellaneous leave, performance management, career progression, and other employment matters.
• Coordinate and implement HR initiatives and special projects requested by University Human Resources, Graduate School leadership, and the Associate Director.
• Advise interdisciplinary units and departmental leadership on HR policies, employment actions, classification, compensation, leave administration, and other related items.
• Maintain personnel files in accordance with institutional standards.
• Coordinate and distribute HR communications to employees, regarding policies, procedures, and organizational updates.

• Serves as the main point of contact for employees and supervisors with payroll-related questions.
• Manage the bi-weekly and monthly payroll, conducting audits to ensure compliance with institutional policies.
• Evaluate payroll reports for accuracy and compliance, investigate discrepancies, and consult with supervisors to determine and implement appropriate corrective actions.
• Approve, initiate, and manage salary actions, including position funding changes, ad hoc salary changes, supplements, salary actions, time and labor approvers, and termination requests, ensuring consistency with institutional guidelines and requirements.
• Provide guidance to unit leaders on payroll policies and procedures.
• Review and submit changes to time and absence approvers, time reporting method, campus address, campus phone, etc.
• Work in tandem with campus units to ensure graduate assistantships are administered in accordance with the award purpose. Investigate and resolve payroll issues.
• Serve as a payroll resource to interdisciplinary units, providing consultation on payroll processes, compensation administration, and compliance requirements.
• Distribute payroll communications to employees regarding procedural updates, compliance information, deadlines, etc.

• Analyze data and generate reports using OneUSG Connect, UGA Financials, Data Warehouse, and other institutional systems to support operational, financial, and personnel decisions.
• Manage assigned payroll and graduate assistantship accounts, performing reconciliations, reviewing and approving transactions, monitoring funding activity, and preparing monthly financial status reports.
• Advise students, faculty, and staff on UGA and Graduate School policies and procedures.
• Distribute, manage, and track funds for assigned graduate student awards.
• Serve as the HR Liaison and represent the Graduate School in HR Liaison meetings and other meetings related to human resources and payroll.

• Stay abreast of policy and procedure changes by utilizing staff development opportunities through training courses and campus-wide informational sessions.
• Serve as a resource for departmental inquiries, including tuition waiver processes, and coordinate responses through the departmental email account.
• Participate in workgroups to develop or implement improvements for business office processes.
• Develop and/or distribute communications related to business office, payroll, and human resources processes, policies, and updates.
• Other duties as assigned by the Associate Director or Chief Business Officer.