Operations Manager

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Division of Equal Opportunity and Compliance (DEOC) handles a broad range of compliance functions for the university, including Americans with Disabilities Act (ADA), Affirmative Action, Nondiscrimination, Title IX, Privacy, Public Records Act (PRA), and Whistleblower/Whistleblower Retaliation. Headed by the Vice Chancellor/Chief Ethics and Compliance Officer, these compliance functions are carried out by staff in the DEOC and its five sub-units, which include: the Office of Equal Opportunity and Diversity (OEOD), the Public Records Office (PRO), the Office of the Whistleblower (WB), Compliance, and Administrative Policies & Procedures (APP). All offices in the division serve all members of the campus and medical center communities and mitigate risk to the University by ensuring compliance with federal and state laws, regulations, and university policies.

As a key member of this dynamic organization and under general direction of the Senior Director of Compliance and Operations, uses skills as a seasoned and experienced administrative operations professional to actively participate in the development of strategic business plans, record management, project and database management and oversight of all administrative areas of the division. In addition, the incumbent employs independent judgment and advanced analytical and organizational skills to independently handle sensitive, confidential matters and produce informative and timely management reports and provides support to the Administrative Policy & Procedures unit. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Incumbent must have keen awareness of university policies and the ability to act with professional demeanor, poise and diplomacy with all levels of university administration, including faculty, students, and staff, as well as community members.

Required:

• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities
• Solid knowledge of common University-specific computer application programs. High level of proficiency in using a personal computer utilizing word processing, spreadsheets, and databases, such as Microsoft Word, Excel, and Access.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
• Expertise searching reference materials and gathering data for identification and analysis of problems, potential impacts, and developing resolutions. Expertise in analyzing situations and defining problems/objectives, identifying relevant factors, formulating logical conclusions, and recognizing alternatives.
• Ability to review emerging requirements and assess impact on established policies and procedures. Analytical skills to interpret and apply federal and State regulations, and systemwide policies and procedures to a variety of circumstances.
• Demonstrated commitment to diversity and equal opportunity, and impeccable integrity. Excellent interpersonal skills for effective communication with diverse constituents.
• Ability to supervise and coach support staff effectively. Working knowledge of personnel management, supervision practices and equal opportunity employment.
• Demonstrated ability to gather, analyze, prepare and present data in response to information needs and project assignments.
• Excellent project management skills. Strong organizational skills and the ability to set priorities. Punctuality, accuracy, office professionalism, ability to meet deadlines and work collaboratively.
• Ability to write summaries of gathered information that reflect stylistic consistency, logical organization, and a rational development of content.
• Effective oral and written communication skills, including demonstrated ability to write clear and concise reports and prepare and edit business correspondence and documents with correct spelling, grammar and punctuation.
• Bachelor's degree in related area and / or equivalent experience / training
• Experience working in confidential environments (e.g., human resources, compliance, audit, risk management, legal offices).
• Experience leading a team or project.
• Experience in interpreting and summarizing financial data and preparing budgetary reports, including projecting and monitoring income and expenditure trends.

Preferred:

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay for this recruitment is $79,200- $105,192 (Annual).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.