HR Operations Officer

This position serves as the HR Operations Officer and reports directly to the Chief Administrative Officer. Responsibilities include management of the entire employee life cycle - recruitment, onboarding, development, retention, and separation; oversight of supported employment for staff and interns with neurodevelopmental conditions; management of the non-employee (e.g., clinical externs, volunteers, observers) onboarding and tracking; administration of the MIND Institute International Training Program in Neurodevelopmental Disabilities; and coordination of space assignment and equipment tracking. In addition, the incumbent serves as the subject matter expert in human resources for the department and is responsible for the interpretation, implementation, and compliance with UCDH HR policies and procedures.
This position requires a highly independent professional possessing analytical, organizational, attention to detail, and effective communication skills. The incumbent receives minimal instruction for daily assignments and must be able to independently prioritize competing projects to execute them on time and accurately. The incumbent possesses broad HR knowledge, analyzes problems/issues, and demonstrates good judgment in selecting methods and techniques for obtaining solutions. Lastly, the HR Operations Officer needs to have strong customer service skills to serve a wide variety of MIND Institute constituents, including faculty, clinicians, trainees, and staff on the Sacramento and Davis campuses and external clients.

Apply By Date: May 26, 2026, at 11:59 PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload a license and/or certification if required for the position.

• Bachelor's degree in organizational studies, community and regional development, business administration, psychology, or related area, and/or equivalent experience and training
• Experience with managing human resources - recruitment, onboarding, development, retention, and separation, and with interpreting, advising, and implementing human resources policies and procedures
• Experience utilizing supported employment techniques for individuals with neurodevelopmental conditions and/or intellectual disabilities
• Experience providing excellent customer service to diverse clientele (e.g., faculty, clinicians, staff, trainees, patients, research participants, vendors, etc.).
• Experience using Microsoft Office 365, web browsers, and database applications
• Expertise in the principles, policies, and procedures of human resources management, including but not limited to recruitment, classification administration, training and development, employee and labor relations, retention, and separation
• Ability to interpret, advise, and implement human resources policies and procedures
• Possess knowledge and/or experience supporting employment for individuals with neurodevelopmental conditions and/or intellectual disabilities
• Knowledge of and ability to interpret policy and facilitate compliance with US Immigration and Naturalization laws for international scholars in a university setting
• Strong interpersonal skills, including verbal and written communication, active listening, critical thinking, advising, and counseling skills
• Ability to exercise professional judgment, discretion, and tact, maintain confidentiality, use creativity and decision-making to assess situations and needs, and identify problems and develop solutions/strategies within the scope of this position
• Demonstrated understanding of when reporting is required
• Exhibit diplomacy, composure, and flexibility to interact and build productive, collaborative, and effective relationships with faculty, clinicians, staff, and trainees to promote a cohesive team environment
• Demonstrated ability to handle difficult or volatile situations/individuals effectively
• Demonstrated skills and abilities in short-term planning, anticipating needs, setting goals, multitasking, and completing follow-up to meet deadlines with good attention to detail
• Ability to work independently as well as in a team

Preferred Qualifications

• Experience with UC, UC Davis, and UC Davis Health policies and procedures

Key Responsibilities

• 50% - Human Resources Management
• 10% - Program Site Supervisor and Strategic Planning
• 10% - International Program Administration
• 10% - Non-Employee Program Management
• 10% - Operations
• 5% - Policy Interpretation and Implementation; Risk Management
• 5% - Other Duties and Special Projects

Department Overview

The MIND Institute is a research and clinical center whose mission involves awareness, understanding, and treatment of the challenges associated with neurodevelopmental conditions. It is a matrix organization and encompasses over 250 faculty and staff from 14 academic departments, with an annual operating budget of approximately $4 million, contract awards totaling approximately $16 million, and gifts and endowments valued at approximately $14 million. The MIND Institute also houses 2 sponsored center grants: the Intellectual and Developmental Disabilities Research Center (IDDRC - NIH), University Center for Excellence in Developmental Disabilities (CEDD - AUCD), 3 federally sponsored training grants: Developmental Behavioral Pediatric Fellowship Program (HRSA), Leadership Education in Neurodevelopmental and Related Disabilities (LEND - HRSA), and a Behavioral Health Workforce Education and Training (HRSA).

POSITION INFORMATION

• Salary or Pay Range: $ 3,410.40 - $ 5,168.80
• Salary Frequency: Bi-weekly
• Salary Grade: 161
• UC Job Title: ADMIN OFCR 3 CX
• UC Job Code: 004800
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100% Full-time
• Shift (Work Schedule): M-F (8 AM -5 PM)
• Location: M.I.N.D. Institute Clinic, Sacramento, CA
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work). Must be on site 3 days per week.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources, and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial, and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations, and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html.

• High-quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program, including access to free mental health services
• Supplemental insurance offered, including additional life, short/long term disability, pet insurance, and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles, including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco-free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis-owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation, clearance, and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures, and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan, and our strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.
To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere #CA-ZM
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks.