Administrative Assistant II -Patient Safety & Accreditation - Newark

Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare!

ChristianaCare is seeking a full-time Administrative Assistant II to provide direct secretarial and daily office management support for Accreditation and Patient Safety teams

The ideal candidate will be well organized, detail oriented and multitask. Candidate to complete tasks and duties within a prescribed timeline. Proficient computer skills along with strong verbal and written communication abilities.

• Generous PTO, Competitive Pay & Robust Benefits Package.
• 403B company match and Tuition Reimbursement
• 12 weeks Paid Parental Leave (after one year of service)

Preparing and typing documents, reports, forms, policy and procedures, job descriptions, educational materials, and related documents necessary to support departmental activities.

Develops and designs worksheets/forms, graphs, and charts.

Handles scheduling for departmental meetings or other meetings as assigned.

Manages department calls and messages.

Attend meetings, transcribes, prepares meeting agenda, minutes, and distributes with attachments (as applicable).

Supports resource room during Joint Commission, and State/CMS surveys.

Completes special projects/assignments as required.

Maintains thorough knowledge of computer software (Adobe, Microsoft Teams, Windows, Outlook, Word, Excel, PowerPoint, Visio, etc.).

Prepares and processes purchase orders, travel and check requests, requisitions supplies and other material resources. Maintains supply inventory as needed.

Performs copying, filing, and distribution of memos and publications as well as departmental subscriptions and journals.

Provides office support through daily distribution of inter-office mail, initiating work orders and maintaining office supplies, faxing, routing phone messages and paging as requested.

Always maintain confidentiality.

Performs other related duties as required.

Education and Experience Requirements

• High school diploma or equivalent.
• Four years progressively responsible administrative support to an administrator or manager.
• An equivalent combination of education and experience may be substituted but must include at least two years of appropriate experience.

Knowledge of appropriate departmental and hospital standards, policies, and procedures.

Knowledge of clerical functions specific to the department.

Proficient in Microsoft Office products - Word, Excel, PowerPoint, Outlook

Ability to prioritize workload independently, working within established procedures or protocols.

Ability to make decisions exercising independent judgment in all job-related activities.

Ability to work constructively with all members of the health care team.

Ability to prioritize crisis calls, notifying appropriate manager immediately.

Ability to maintain patient and employee confidentiality.

Ability to locate, use, and maintain appropriate reference manuals.

Ability to operate departmental computer system and other equipment in an accurate and safe manner.

Ability to perform all appropriate psychomotor skills.

Ability to function with an awareness and application of safety policies.

Ability to communicate effectively utilizing verbal and written skills.

Ability to type accurately at 60 wpm.

Skill in oral and written communications.

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

Post End Date

EEO Posting Statement

ChristianaCare offers a competitive suite of employee benefits to maximize the wellness of you and your family, including health insurance, paid time off, retirement, an employee assistance program. To learn more about our benefits for eligible positions visit https://careers.christianacare.org/benefits-compensation/