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The Assistant Clinical Research Coordinator, under the supervision of the PI, will have the opportunity to delve into cutting-edge research on The Active Mind Clinical Trial, as well as contribute to research projects aimed at developing new diagnostic and treatment approaches to Alzheimer's disease and other related dementias. The Active Mind Trial is a multi-site study, with UCSF being one of the 4 sites. The assistant CRC will be responsible for maintaining and recruiting for an interventional study examining the effect of cognitive training for individuals with mild cognitive impairment (MCI), including running full day visits for participants enrolled in the study, and ensuring adherence to training exercises remains high. The assistant CRC will also help contribute to a longitudinal study of over 500 cognitively normal adults, as well as subprojects examining the impact of vascular disease and inflammation on cognition in healthy aging, MCI, and Alzheimer's disease. Assistant CRC duties will include (but are not limited to) data entry and data management, scheduling/recruitment of participants, CHR/IRB upkeep, and managing the day-to-day function of the projects. Applicants should have a strong interest in neuroscience, solid research experience, comfort working with human subjects, and excellent organizational skills. The candidate will be involved in gathering a wide variety of research data, with particular emphasis on generating datasets and reports based on Qualtrics, REDCap, preparing questionnaires, participating in data collection, and setting up the surveys conducted by the PI or CRC. Interested parties should include a cover letter describing their background and why they would be a good fit for this project.
% of time |
Essential Function (Yes/No) |
Key Responsibilities (To be completed by Supervisor) |
50% |
Yes |
Provide administrative coordination for large number of international subcontract sites Subcontract preparation and amendments:
Provide guidance to sites to assist with preparation of budgets, justifications, scopes of work, and fund advance budgets for new subcontracts Coordinate subcontract budget amendments Interface and correspond with UCSF pre-award team, answering questions and responding to requests Gather IRB approvals, hardship letters, PI assurances, registration numbers Follow up with UCSF subcontract desk, answering questions and responding to requests Communicate with sites, answering questions, providing translations Follow up with UCSF post-award team to ensure proper budget allocation Provide guidance to subcontract sites on invoice templates and procedures Maintain team internal database of subcontract invoices Fiscal and budget oversight:
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40% |
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Provide program coordination for international researcher collaboration Coordinate research committees:
Maintain accurate email lists for each working group Schedule meetings Prepare agendas and share with chairs, coordinate speakers, prepare data for presentation Manage agenda during calls Take notes, track action items, follow up on action items Manage review of collaboration requests Assist with annual meeting preparations:
Manage database access requests:
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10% |
Yes |
Assist investigators and program manager with development of new and renewal grant applications
Interface with UCSF pre-award team Manage grant submission timelines Prepare subaward documents and obtain necessary approvals Draft budgets & budget justifications Review and edit NIH biosketches Draft letters of support Draft IRB and administrative documents for proposals |
100% |
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(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.) |
Required Qualifications: * HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities
* Proficiency in Microsoft Word, PowerPoint, and Windows
* Excellent verbal and written communications and presentation skills; excellent organizational skills; and excellent interpersonal skills to work effectively in a diverse team
* Excellent analytical and problem-solving skills
* Ability to work effectively in a fast-paced, team-based environment; project management and coordination skills; ability to prioritize tasks and meet multiple deadlines on concurrent projects
* Ability to establish cooperative working relationships with patients, co-workers, & physicians Preferred Qualifications: * Experience working with patients or study subjects
* Experience and interest in elderly populations
* Training/experience in the conduct of clinical research trials in an academic research environment
* Knowledge of CHR/IRB policy and procedure
* Proficiency in data analyses software (SPSS, Stata, MatLab)
* Willingness to perform administrative duties Required Qualifications: * HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities
* Proficiency in Microsoft Word, PowerPoint, and Windows
* Excellent verbal and written communications and presentation skills; excellent organizational skills; and excellent interpersonal skills to work effectively in a diverse team
* Excellent analytical and problem-solving skills
* Ability to work effectively in a fast-paced, team-based environment; project management and coordination skills; ability to prioritize tasks and meet multiple deadlines on concurrent projects
* Ability to establish cooperative working relationships with patients, co-workers, & physicians Preferred Qualifications: * Experience working with patients or study subjects
* Experience and interest in elderly populations
* Training/experience in the conduct of clinical research trials in an academic research environment
* Knowledge of CHR/IRB policy and procedure
* Proficiency in data analyses software (SPSS, Stata, MatLab)
* Willingness to perform administrative duties
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University of California - San Francisco
31.72
May 15, 2026