Accounts Receivable Specialist

About MC

As an international leader in the exhibit and live event marketing industry, we not only design and build beautiful exhibit and environmental spaces (the floors, walls and surfaces) but we innovate the technology within them. We lead the pack in creating dynamic places where people interact, face to face, with the world's best brands. All manifested from our 15 locations in the U.S. This opening is in Paramus, NJ.

Position Summary:

The Accounts Receivable Specialist is responsible for Accounts Receivable, client relationships, related general ledger accounts, customer and general ledger account reconciliations, billing support, sales tax estimates, and related accounting functions. This is a fast-paced, high-volume role with significant client and internal stakeholder interaction. The role requires strong analytical thinking, accuracy, multitasking, and the ability to understand customized project billing processes beyond standard data entry.

Key Responsibilities:

• Interact with sales personnel and Account Management to generate invoices for customers in accordance with contract terms for large, customized projects
• Review contracts, project details, completion dates, purchase orders, and supporting documentation to ensure accurate invoicing, billing, and revenue recognition
• Work with Accounting Operations Manager to implement billing processes and procedures
• Ensure integrity of Accounts Receivable aging
• Perform and analyze new customer credit checks
• Prepare sales tax estimates and analyze project details to determine applicable tax treatment
• Audit storage manifests to ensure accurate billing and multiple facility communications
• Manage client communication, including billing inquiries, dispute resolution, purchase order follow-up, payment status, and client portal support
• Interact heavily with customers/clients, sales teams, and account managers to obtain information, resolve questions, and support timely payment
• Manage a high volume of emails, billing follow-ups, client requests, payment inquiries, and competing priorities throughout the day
• Support internal and external customer service needs while maintaining professionalism, accuracy, and strong communication
• Assist with payment applications, credit card processing, down payment follow-up, and open project/invoice follow-up
• Assist with month/year-end closes
• Prepare ad hoc client, audit, and accounting department reports as requested

Qualifications:

• Associate's degree or equivalent experience
• 2-3 years' experience in either a Billing or Accounting Clerk role
• Working knowledge of SAP is preferred
• Knowledge of general accounting principles, including basic revenue recognition concepts, preferred
• Strong Excel skills required, including comfort with formulas, reviewing spreadsheets, manipulating data, and checking calculations for accuracy
• Strong multitasking skills with the ability to reprioritize quickly in a fast-paced, high-volume environment
• Analytical thinker who can question details, understand processes, and identify when additional information is needed
• Not a data-entry-only role; must be comfortable reviewing, analyzing, and thinking through billing scenarios
• Strong written and verbal communication skills with the confidence to interact professionally with clients and internal stakeholders
• Strong customer service skills with the ability to work respectfully and effectively with different personalities across the company
• High attention to detail, accuracy, organization, and problem-solving skills
• Ability to learn complex processes, take thorough notes, and build confidence in a custom AR environment
• Proven math acumen

MC offers a robust benefits package including Medical (3 choices of plans), Dental (3 choices of plans), 401K, Vision, company paid Life Insurance, company paid Long Term Disability, Short Term Disability, Accident and Critical Illness Insurance--plus more. Our culture fosters teamwork, individual strength, and innovation, all in a dynamic environment!

Equal Opportunity Employer -vets/disabled.