Accounts Payable Specialist

Description

POSITION SUMMARY

The Accounts Payable Specialist is responsible for processing and supporting the organization's accounts payable functions in an accurate, timely, and efficient manner. This role ensures invoices, expense reports, and vendor payments are properly reviewed, approved, coded, and processed in accordance with company policies and accounting procedures. The Accounts Payable Specialist works closely with internal departments and external vendors to resolve discrepancies, maintain positive vendor relationships, and support overall financial operations.

ESSENTIAL JOB FUNCTIONS

1. Completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices.
2. Reconciling processed work by verifying entries and comparing system reports to balances.
3. Ensuring outstanding balances are updated with credit memos that are due.
4. Paying employees by receiving and verifying expense reports using company-specific accounting software.
5. Verifying vendor accounts by reconciling monthly statements and related transactions.
6. Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network.
7. Assisting other departments with equipment or product purchases, tracking assets and accounts for acquisition.
8. Confirming subcontractor billed working hours, bonuses, and projects.
9. Support daily administrative operations including mail handling, document filing, team inbox management, office coordination, etc.

JOB QUALIFICATIONS

1. High school diploma, GED, or equivalent work experience required.
2. 1-2 years of office experience with a focus on accounts payable, bookkeeping, or general accounting functions.
3. Knowledge of basic accounting principles and accounts payable procedures.
4. Experience working with accounting and expense management software; experience with Business Central preferred.
5. Strong attention to detail and accuracy in data entry, reconciliation, and financial recordkeeping.
6. Ability to reconcile invoices, statements, credit memos, and account balances efficiently.
7. Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
8. Strong organizational, time management, and multitasking skills with the ability to manage multiple priorities and meet deadlines in a fast-paced, high-volume environment.
9. Excellent verbal and written communication skills, including the ability to compose correspondence and other materials as directed.
10. Strong interpersonal and customer service skills with the ability to collaborate professionally across departments and with external vendors or clients.
11. Ability to maintain confidentiality and exercise discretion when handling sensitive financial or company information.
12. Comfortable performing both accounting and administrative support responsibilities in a team-oriented environment.
13. Ability to operate standard office equipment including telephone systems, photocopiers, fax machines, and PC workstations.
14. Regular and predictable attendance required.
15. Commitment to embracing and supporting the company mission and the seven cooperative principles of a cooperative.

Requirements

BUSINESS CONTINUITY RESPONSIBILITIES

Responsible for duties as outlined in the Team Roles and Responsibilities section of the CU*Answers Business and Continuity Recovery Plan.

WORK ENVIRONMENT & PHYSICAL ACTIVITIES NOTICE

CU*Answers operates in a professional office building setting. Some job assignments at CU*Answers are primarily conducted within the office building(s) while others have moderate to extensive travel responsibilities as described in the Job Functions and/or Job Qualifications section(s) above. CU*Answers is committed to working with its employees to reasonably accommodate them with the physical aspects of the position.

Physical Demands: While performing the duties of this position, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone. The employee must be able to see within normal vision range. The individual must have manual dexterity to operate a keyboard and mouse.

Communication and Contact: The employee communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company.

Relationships with Others: The employee works effectively and relates well with others including superiors, colleagues, and individuals inside and outside the company. The employee exhibits a professional manner in dealing with others and works, to maintain constructive working relationships.

NOTICE

This job description is not intended to be, nor should be, construed as a contract for employment. Employment at CU*Answers is on an at-will basis, unless otherwise stated in a written individual employment agreement signed by the CEO of the company. CU*Answers makes no guarantee of permanent employment. This job description is to be used as a guideline to give the employee an understanding of what CU*Answers has defined this position to be.

CU*Answers will make reasonable accommodations for the known physical or mental disabilities of qualified applicants unless to do so would cause an undue hardship. Disabled individuals who feel accommodation is needed to perform their job, or the job for which they have applied, must notify CU*Answers in writing of the need for reasonable accommodation within 180 days after the date the individual knew or reasonably should have known that an accommodation was needed. CU*Answers, thereafter, will make all reasonable accommodations unless to do so would pose an undue hardship. CU*Answers is willing to accommodate disabilities to the extent a financial service organization can without impacting financial control or member service. CU*Answers is an Equal Opportunity Employer. CU*Answers is an Equal Employment Opportunity employer that supports the unique perspectives and experiences from all employees and supports a collaborative community spirit. All qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any status or condition protected by appliable federal, state or local laws.