Senior Specialist, Billing Revenue Controller

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.

It's not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Duties and Accountabilities

• Review billing processes for key clients, ensuring compliance with firm and client policies.
• Prepare and revise draft bills, process partners' comments and revisions in 3E, and ensure compliance with any global agreements in place for the client based on Client Accounting Services (CAS).
• Submit and monitor electronic bills, address rejections/reductions, and resolve billing disputes.
• Train other examiners and new hires on billing systems and procedures.
• Maintain accurate records of billing activities, rates, fee arrangements, and inventory levels.
• Generate and deliver financial reports for clients, partners, and management, including Work in Progress (WIP), Annual Revenue (AR), and profitability metrics.
• Monitor and enforce timely timekeeper entries to support prompt billing.
• Collaborate with Financial Compliance to ensure correct billing rates and fee structures for new matters.
• Resolve problems concerning the overall financial process, identify and recommend process improvements in matter management and billing.
• Provide regular billing forecasts and support monthly/quarterly billing and collections targets.
• Perform ad hoc financial tasks and projects as assigned.
• Address inquiries and resolve disputes from internal and external parties regarding accounting and billing activities.
• Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise using 3E and E-billing Hub.
• Prepare reports for key client portfolio and communicate as necessary with senior management to ensure inventory is managed in accordance with matter arrangements and firm policy based on CAS.
• Evaluate data and execute targets set for monthly and/or quarterly billing and collections drives.
• Prepare and review reports for clients, partners, inventory teams, Firm management, and other internal parties to track Work in Progress (WIP), Annual Revenue (AR), billings, and other statistics including client and matter profitability.
• Monitor the opening of new matters in 3E to ensure proper billing rates, fee structures, and accounting protocols are utilized as governed by matter and client fee arrangements, and coordinate with Financial Compliance for required changes.
• Identify matter management and billing process improvements and make respective recommendations.
• Salary: $104,000 - $143,000 per year.

Qualifications

• Bachelor's degree or U.S. equivalent in Finance, Accounting, or a related field, plus at least 2 years of professional experience as a Billing Coordinator, Specialist, or a related occupation/job title/position performing billing, collections, or financial operations within an international law firm.
• Must also have experience with the following special skills: 2 years of professional experience performing complex billing processes and procedures (including modeling of different pricing scenarios and building simplified budgets) and working with e-billing systems across multiple jurisdictions; 2 years of professional experience utilizing 3E, Elite Enterprise, Pricing and Ebilling tools in an international law firm setting for tracking status of bills submitted, identifying issues, and addressing rejections and reductions globally; 2 years of professional experience preparing and revising drafts bills, processing revisions, and ensuring compliance with client agreements; 2 years of professional experience performing billing and inventory management, including tracking, monitoring and forecasting billings & collections; 2 years of professional experience generating reports for client portfolios (including WIP, AR, and billings) and analyzing rates and fee arrangements; and 2 years of professional experience working with back up documentation orchestration, including gathering and organizing disbursement back ups and supporting documents at scale and gathering evidence of audit ready packaging and client specific backup standards.

Location & Reporting

• Telecommuting may be permitted up to 1 day per week. When not telecommuting, must report to White & Case LLP, 1221 Avenue of the Americas, New York, NY 10020.
• Please submit resume online at: https://www.whitecase.com or via email to lateralrecruiting@whitecase.com. Must specify Ad Code SDEK

This position is eligible for incentives under the Employee Referral Program.

Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

This role reports to

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.

Benefits at White & Case

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Note to Recruitment Agencies

Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business-specific to the relevant office-before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.