New

Business Services Coordinator

University of North Carolina Charlotte

$44,640 - $61,380

United States, North Carolina, Charlotte

May 15, 2026

Business Services Coordinator

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	001828
NC Salary Grade Equivalency	NC11
Classification Title	Business Services Coordinator - Advanced
Working Title	Business Services Coordinator
Salary Range	$44,640 - $61,380
Anticipate Hiring Range	$44,640 - $55,800
FLSA Status	Non Exempt
Division	Academic Affairs
Department	College of Engineering (Col)
Work Unit	Mechanical Engineering and Engineering Science
Work Schedule	8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary. . Flexible work schedules and possible telework days will be approved by the Supervisor and Division.
Primary Purpose of Position	This position provides administrative support for the faculty, students, and staff in the Mechanical Engineering and Engineering Sciences Department. This role has a focus on personnel processes for hiring faculty, staff, and student employees including recruitment, reappointment, and student compensation. This position serves as liaison for all faculty and staff personnel requests with the Dean's office, ensures compliance for all international employees/visiting scholars, serves as departmental timekeeping manager for all payroll actions in Kronos, and has oversight of annual review, workload, and tenure and promotion tracking.
Minimum Education/Experience	Required Minimum Qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions. Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties	Specific duties include: Coordinates personnel processes including: New faculty recruiting, hiring, start-up Departmental Promotion and Tenure process Leaves of Absence, course buyouts Graduate faculty appointments Post-tenure review Teaching evaluations ME committee membership Part-time faculty hiring Support for visiting faculty and post-docs Coordination with International Programs on visa, green card, work eligibility Space tracking and allocation Annual evaluation data (NORM, Banner, MyEvals, ReachNC) tracking Conflict of Interest and External Activities for Pay compliance MEES Staff Support Timekeeper for Kronos timesheets and leave forms Review calendar to ensure adequate office coverage and support staff telework opportunities. Assists the Associate Chair for Graduate Programs including: Graduate student office assignments Graduate TA hiring Undergraduate grader hiring, TA assignments, evaluation Graduate student recruiting including SREU, recruiting events, and documents Coordinates departmental operations including: Keys and key-card access Archibus work requests Conference room scheduling Annual report assistance Organizational Chart maintenance Coordinate ME directory maintenance
Other Work Responsibilities
Departmental Preferred Experience, Skills, Training/Education	Experience with HR support including recruitment, hiring, and promotion. Experience managing position budgets for temporary hires Administrative experience including calendar management, office management, correspondence, Google Workspace. Excellent communication and problem resolution. Experience with visa processes is desirable but not required.
Necessary Licenses or Certifications
Work Location	Duke 380
Posting date	05/15/2026
Closing date	05/28/2026
Proposed Hire Date	06/15/2026
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the *finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.* Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Mitratech Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have a Bachelors Degree in Business Administration or a related discipline; or an equivalent combination of education and experience?
- Yes - Bachelors Degree in Business Administration or a related discipline
- Yes - Associates Degree and two (2) years experience in Business Administration or a related discipline
- Yes - High School Diploma/GED and four (4) years experience in Business Administration or a related discipline
- None of the above
*
Describe your experience with HR support including recruitment, hiring, and promotion.

(Open Ended Question)
*
Do you have experience managing position budgets for temporary hires? Please explain:

(Open Ended Question)
*
Do you have experience with calendar management, office management, correspondence, and Google Workspace? Please explain:

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents