Manager of Administration

Department Description:

The Edward and Pearl Fein Memory and Aging Center (MAC) is the largest division in the Department of Neurology led by the Division Director, Behavioral Neurologist Dr. Bruce Miller. The MAC is a world-class center engaged in a wide range clinical and basic research programs, in educational programs, and provides clinical services for patients with brain health concerns. The MAC has over 300 employees and more than 50 faculty who provide UC Health clinical care services; who conduct biomedical, observational, therapeutic clinical trials, basic science research, and supportive care trials to improve the quality of life for persons living with dementia; and who provide prevention and behavioral interventions for healthy agers.
The MAC is funded through a range of sources with a strong portfolio of National Institute of Health federal grants. In addition, the MAC investigators are recipients of state grants, clinical trials, private grants, clinical service revenues and philanthropy. The annual budget in 2025/26 is approximately $100M.
The MAC is an NIA-designated Alzheimer's Disease Research Center (ADRC) working to translate research science into improved diagnosis, therapeutics and care for people with dementia due to Alzheimer's disease and related diseases, as well as to find novel treatments or prevention. The MAC specializes in Mild Cognitive Impairments, Alzheimer's Disease, Frontotemporal dementia other neurodegenerative diseases.
The MAC offers several training programs including the Global Brain Health Institute (with 15 GBHI fellows a year from around the world), as well as a certified Behavioral Neurology Training Program (with up 8 fellows annually). Many of these leaners combine creative work and evidence-based research to improve our understanding of the experience of people with dementia and their caregivers, as well as provide opportunities to amplify narratives, change perceptions and stigma, communicate scientific findings, and generate possibilities for community engagement and systemic transformation. Arts and creativity are key to enhancing brain health as we age, and artists help us to see the world in new ways and to communicate that vision. The MAC's arts initiatives are growing with public health and community partnerships through the Global Brain Health Institute (GBHI), Community Outreach Program (COP) and investigator grants.

Job Summary:

The Manager of Administration (MoA) will be responsible for the central administrative operations of the Fein Memory and Aging Center (MAC). The MoA will report to the MAC Director and will work closely with MAC faculty and staff, as well as administrative staff and leadership from the Department of Neurology and UCSF administrative units, to support and achieve administrative objectives and requirements with a focus on the financial, human resources, contracts and grants, and space and office management responsibilities.

The MoA will coordinate activities of staff from multiple distinct teams with varying reporting relationships to support center wide intiatives, programs, and activities. As needed, the MoA will support faculty-, lab-, core- and project-specific administrative activities with an emphasis on promoting standardization and consistency in the delivery of administrative services from MAC, departmental, and institutional service units. The MoA will directly supervise a small team of administrative staff.

Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training.
• Excellent ability to establish metrics for Memory and Aging Center and employee goals.
• Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Excellent financial budgeting, forecasting, and project planning skills.
• Very Strong skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
• Very Strong interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service.
• Very Strong written communication and public presentation skills.
  Very Strong project management skills.
  Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.
  Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy
• Minimum 6+ years of related experience and 3+ years of manager experience

Preferred Qualifications:

• Master's degree in related area
• Thorough knowledge of common organization-specific and other computer application programs, including Excel, Word, Powerpoint.
• For clinical research management: Extensive experience with research program development, good clinical practices, protocol development, participant recruitment and retention, and site monitoring. Thorough familiarity with the following: Office of Management and Budget (OMB) Circular A-21, (Cost Principles for Educational Institutions); OMB Circular A-110 (Administrative Requirements for Grants and Agreements); OMB Circular A-133 (Audits of States, Local Governments, and Non-Profit Organizations); FDA guidelines.
• Certification in Clinical Research

Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training.
• Excellent ability to establish metrics for Memory and Aging Center and employee goals.
• Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Excellent financial budgeting, forecasting, and project planning skills.
• Very Strong skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
• Very Strong interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service.
• Very Strong written communication and public presentation skills.
  Very Strong project management skills.
  Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.
  Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy
• Minimum 6+ years of related experience and 3+ years of manager experience

Preferred Qualifications:

• Master's degree in related area
• Thorough knowledge of common organization-specific and other computer application programs, including Excel, Word, Powerpoint.
• For clinical research management: Extensive experience with research program development, good clinical practices, protocol development, participant recruitment and retention, and site monitoring. Thorough familiarity with the following: Office of Management and Budget (OMB) Circular A-21, (Cost Principles for Educational Institutions); OMB Circular A-110 (Administrative Requirements for Grants and Agreements); OMB Circular A-133 (Audits of States, Local Governments, and Non-Profit Organizations); FDA guidelines.
• Certification in Clinical Research