IFM Vendor Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Remote Location Requirement: Ideal candidate will reside in Nevada, Oregon, or Washington

What this job involves - The IFM Vendor Coordinator will oversee vendor compliance, vendor communication, and vendor development working closely with the Operation Manager to support all facility activities. The coordinator will be the first point of contact for internal and external customers seeking support and information from third-party services.

What is your day-to-day?

• Perform day-to-day oversight and completion of work orders, providingstatusupdatesto the Operations Manager as necessary.

• Assistwith budgetary requests, analysis, and reporting.

• Provide backup support for meetings

• Assist in solvingproblems associated withbuilding services/property management.

• To ensure proper vendor coverage for customer locations, the Vendor Coordinator will initiate new business vendors while also maintaining existing vendor business relationships

• Vendor Services Coordinator is responsible for managing the company's vendor verification programs to ensure a defined set of association vendors meet the company's requirements

• Serve as the vendor's first point of contact while developing strong working relationships with both new and existing vendors

• Collaborate with vendors to identify and correct service concerns

• Additional accountabilities may include setting up and adjusting the status of all vendors in the accounting systems and researching invoices received from vendors not yet in the system

• Monitor/analyze/report vendor performance and results, including cost, lead time, and vendor issues and/or complaints

• Ensures appropriate follow-up with vendors, team and client

• Seeks to continuously improve processes and systems for overall client satisfaction.

• Assist Finance, Sourcing, and other Account Management team members.

• Assists with receiving and dispatching work requests to technical staff, vendors, or other service providers.

• Assists with the coordination and scheduling of maintenance activities

• Handle multiple demands/priorities effectively and quickly adapt to change

• Other duties as assigned

Desired experience and technical skills

Required:

• 2+ years' experience with Facility or Property Administration

• Associates degree in facilities management, building, business, orotherrelated field

• 2+ years of facilities or commercial real estate experience in an admin capacity

• Superior customer service skills and orientation

• Ability to maintain professionalism at all times under stressful situations

• Ability to plan and manage work under time constraints

• Ability to multitask and work without direct supervision

• Proficient in MS Office, and possess strong written, verbal, and people skills

• Strong organizational skills and collaborative style

Preferred

• Familiar with Corrigo CMMS

Location:

Remote

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Accepting applications on an ongoing basis until candidate identified.