Parts and Inventory Coordinator

Job Description:

Key Responsibilities

Parts Handling and Distribution

• Receive, inspect, and verify incoming parts and supplies for accuracy, damage, and quantity.
• Distribute parts to technicians and job sites in a timely and organized manner.
• Manage parts returns, including coordinating with vendors or the purchasing department for credits or exchanges.
• Load and unload shipments using appropriate equipment and safe handling practices.
• Maintain clean, safe, and efficient storage and staging areas.

Inventory Control

• Maintain accurate parts inventory levels using E360 and CMIC software integrations.
• Support regular cycle counts and assist with year-end physical inventories.
• Verify buy list counts and store parts upon receipt according to established procedures.
• Organize, label, and track all inventory items to ensure quick accessibility and traceability.
• Assist in maintaining oil, lubricants, and other consumable inventories.
• Monitor inventory shelf life, restock levels, and reorder points.

Procurement Coordination

• Work closely with the Purchasing Department and dedicated Purchasing Agent to ensure accurate processing of non-stock part requisitions and purchase orders.
• Coordinate delivery schedules and ensure that parts are available to meet job timelines.
• Support vendor-managed inventory (VMI) programs and partnerships.
• Ensure all parts transactions follow company purchasing policies and authorization workflows.
• Assist in resolving order discrepancies, invoice issues, and vendor communications.

Administrative and Technical Support

• Maintain accurate documentation of receipts, distributions, and returns within the company's ERP and equipment management systems.
• Support foremen and technicians with locating parts, tracking backorders, and sourcing alternate solutions when needed.
• Communicate effectively with the Regional Parts Manager on parts room performance, inventory issues, and improvement opportunities.
• Assist with implementation and continuous improvement of parts processes, layouts, and workflows.
• Contribute to a culture of safety, organization, and operational excellence within the shop.

Qualifications and Requirements

• High school diploma or equivalent required; associate degree or technical coursework preferred.
• 2+ years of experience in parts, inventory, or warehouse coordination (construction, heavy equipment, or manufacturing experience preferred).
• Proficient with computer-based systems including Microsoft Office, CMIC, and/or E360.
• Ability to safely operate forklifts and material handling equipment (certification preferred).
• Strong attention to detail, organization, and time management.
• Excellent communication skills with internal teams, vendors, and purchasing staff.
• Demonstrated ability to work collaboratively in a fast-paced shop environment.
• Familiarity with equipment parts, components, and terminology preferred.
• Commitment to following company safety policies and maintaining a clean, efficient work environment.
• Valid Wisconsin driver's license with a clean driving record.