Administrative Manager

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:

We have an exciting opportunity to join our team as a Administrative Manager.

The Administrative Manager will report to the Division Administrator and will assist with the administration and management of all aspects of the division in accordance with departmental and institutional objectives. In partnership with the divisional leadership team, the candidates primary responsibility will be to improve and ensure divisional effectiveness by providing analytical and operational support for the divisions administrative functions.

Job Responsibilities:

• CLINICAL AFFAIRS MANAGEMENT: The candidate will work directly with the Division Administrator in the administrative oversight of daily practice operations and assist with the coordination of service operations of faculty group practice and clinical operations. The candidate will review key performance indicators, current workflows, productivity and service quality expectations and will analyze, assess and identify process improvement opportunities, assist in implementing change, and coordinate activities to obtain expected results and meet targeted performance metrics. In addition the candidate will have primary responsibility for oversight and supervision of practice staff including recruiting, training, and management. The candidate will monitor compliance to established regulations and guidelines.
• PROGRAM DEVELOPMENT & SPECIAL PROJECTS: The candidate will assist with coordination, planning, implementation and follow-up of the top priorities for the division and will provide strategic support to the leadership team to achieve divisional initiatives and special projects.
• FINANCIAL MANAGEMENT: The candidate will perform financial analysis and strategic planning under the direction of the divisional administrator with the overall goal of optimizing divisional financial processes, operations and resource allocation. The candidate will liaison with various institutional teams related to program planning and financial management issues.
• FACULTY AFFAIRS & SUPPORT: The candidate will work with the Division Administrator to provide ongoing administrative support focusing on transactions and processes for faculty including recruitment, appointment, and promotions.
• GRANT MANAGEMENT: In this role, the candidate will work with the Division Administrator to provide pre- and post-award management for division faculty for federal and non-federal grants and contracts. This candidate will share responsibility for oversight of all components of the grants cycle, including pre-award budget development, post-award monitoring, program sub-contract management, and grant closeout procedures.

Minimum Qualifications:

To qualify you must have a 3-5 years experience in comparable or related field and bachelors degree.
Excellent communication and interpersonal skills.
Exceptional organizational, planning, and time management skills.
Ability to take responsibility and function under minimal supervision.
Ability to accurately review and complete detail-oriented information and projects.
Ability to conceptualize and organize complex projects and planning processes.

Preferred Qualifications:
Master's degree.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $84,577.93 - $115,211.25 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here