Administrative Assistant

Salary: $21.98 - $24.18/hr

Position Summary: Reporting to the Social Work Supervisor, the Administrative Assistant will work closely with the Enhanced Family Foster Care program, and provide an array of administrative support as needed.

Essential Duties:

• Understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
• Managing telephones & taking messages for the Enhanced Family Foster Care and Medical Foster Care Programs.
• On-going communication with Supervisors and Caseworkers regarding their daily schedule to facilitate communication.
• Generating letters and reports regarding SPR Conferences, Treatment Team Conferences, schedules and any other clerical tasks deemed necessary for the functioning of the Units.
• Prepare mailings, keep detailed log of documents sent to ACS.
• Faxing, copying, filling printers with paper.
• Filing and overall management of the Enhanced Family Foster Care case records.
• Provide Metro cards to clients and staff as needed.
• Any other tasks deemed necessary by supervisory or administrative staff that would be beneficial for the functioning of the units.
• Perform other duties as assigned.

Minimum Qualifications:

• High School Diploma or GED required, associate or bachelor's degree preferred.
• Bilingual (Spanish) preferred.

Key Competencies:

• Strong organizational skills and computer skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Word, Excel, Outlook, and Publisher.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.

Team Player - Works well as a member of a group
Enthusiastic - Shows intense and eager enjoyment and interest
Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well
Dedicated - Devoted to a task or purpose with loyalty or integrity

High School (required)

Skills