Corporate Administrative Assistant

Position Title: Corporate Administrative Assistant

Location: Houston, TX (Hybrid - Typically 3 days
on-site)

Classification: Non-Exempt, Hourly

Work Schedules: Monday - Friday, 9:00 AM - 5:30 PM
(7.5 hours per day; schedule is negotiable)

Summary

This role represents a global leader in the energy and natural
resources sector, offering a professional, stable, and team-oriented work
environment. They are seeking a reliable Administrative Assistant to manage the
daily operations of their Houston office. The office consists of approximately
30 professionals, including 20 international expatriate staff; the successful
candidate will feel comfortable and effective in this multicultural atmosphere.
The role offers a highly stable, long-term environment where the successful
candidate can focus on mastering a consistent set of daily operations. This
role is ideal for someone who finds satisfaction in maintaining organizational
excellence and is eager to expand their skillset beyond administrative but into
HR, IT, and Accounting support. While prior corporate administrative experience
is a strong plus, the team welcomes entry-level talent or professionals eager
to pivot into a corporate administrative career. Comprehensive on-the-job
training and a full handover will be provided by the current team member.

Essential Duties and Responsibilities include but are not limited
to:

Office Administration (75%)

• Provide
  administrative support to ensure the efficient operation of the Houston
  office.
• Coordinate company
  vehicle operations, including managing leasing agreements, insurance
  maintenance, and registration renewals.
• Physically arrange
  the pickup and return of leased cars between dealerships and the office
  (requires a valid driver's license).
• Assist in
  coordinating company events, holiday parties, employee engagement
  activities, and anniversary acknowledgments.
• Support the
  creation of the annual company holiday calendar and communicate updates to
  the team.
• Serve as the
  primary point of contact for building management and third-party vendors.
• Manage and order
  office, kitchen, promotional, and emergency supplies.
• Handle
  incoming/outgoing mail, packages, phone calls, and greet office visitors.
• Coordinate
  maintenance for office furniture, equipment, and plants.
• Manage office
  parking contracts and handle seasonal greeting cards, gifts, and
  donations.
• Provide logistics
  support for visiting VIP executives (lodging, meals, and transportation).
• Maintain and
  update the company directory and manage office security cards/keys.
• Perform clerical
  duties (photocopying, scanning, printing) and general company errands as
  needed.

Administrative Support for Specialized Functions

• Basic HR Support:
  Assist with onboarding preparation, benefits enrollment distribution, and
  updating office bulletin boards.
• Basic IT Support:
  Act as the local point of contact for the New York-based IT Manager;
  assist with troubleshooting local devices or conference room equipment
  when requested.
• Basic Accounting
  Support: Issue physical checks for payments, deposit incoming checks, and
  assist with managing employee corporate credit card accounts.
• Asset Tracking:
  Conduct periodic fixed asset inventories to ensure accurate documentation
  of company property.

Qualifications

• Fluency in English
  (reading, writing, and speaking).
• Must demonstrate
  an active willingness to be flexible. While the role is primarily a 3-day
  hybrid model, candidates must be available to work on-site 4 days a week
  on occasions when administrative needs arise.
• Ability to work
  effectively in a team-oriented environment with a high percentage of
  international/expatriate staff.
• A dedicated
  professional who enjoys a stable, consistent role and is comfortable
  becoming an expert in administrative functions.
• A proactive,
  "can-do" attitude toward supporting broad business functions
  such as HR, IT, and Accounting as part of their daily responsibilities.

Required

• Valid Texas
  driver's license with a clean record (required for occasional errands and
  vehicle transport).
• Proficiency in
  Windows OS and MS Office (Word, Excel, Outlook).
• Ability to
  occasionally lift/move up to 20 pounds.

Preferred

• Associate degree
  or higher.
• One (1) year of
  experience in office administration (preferred, but no prior HR, IT, or
  Accounting experience is necessary).

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

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