Conflicts Administrator

Who We Are

ArentFox Schiff is an award-winning, globally recognized law firm that delivers sophisticated, innovative, and practical legal solutions to clients around the world. With more than 600 lawyers and policy professionals, ArentFox Schiff's expertise is sought out by Fortune 500s, start-ups, international governments, non-profits and trade associations, and private individuals. Our work spans highly complex, global matters as well as the deeply personal issues that shape the lives of individuals and communities.

Why Join Us

At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build upon a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.

Job Description

The Conflicts Administrator is responsible for researching and analyzing complex business relationships to determine if potential legal conflicts exist. This position provides senior level conflict analysis support for attorneys and staff by researching new clients, performing and analyzing conflict checks, advising junior staff with search strategies and research, summarizing potential conflicts and ensuring integrity of information maintained in conflicts of interest database. Administrator works closely with other Administrators to manage the workflow of the department and to provide department oversight in the absence of the Director of Conflicts & New Business Intake (Director).

ESSENTIAL DUTIES AND RESPONSIBILITIES*

General Duties:

• Work closely with other peer Conflicts Administrators to manage daily workflow relating to conflicts and new business intake requests.
• Coordinate work with Conflict Specialists and Assistant and review complex assignments for accuracy as needed.
• Communicate with attorneys and staff about procedures and policies.
• Responsible for staff orientation and training in various offices.
• Responsible for new attorney orientation in various offices.
• Review and analyze lateral attorney potential conflicts.
• Be available for after-hours/weekend urgent conflicts on a rotating monthly schedule.

Analysis and Reporting:

• Conduct research on search parties using Mergent, SEC Filings, Lexis, Westlaw and Internet.
• Analyze complex reports, use research to highlight conflicting issues for requesting attorney's review.
• Correspond with secretaries and attorneys to obtain information regarding search parties.
• Assist the Director and General Counsel Co-Chairs with special reports and research.
• Propose new policies and procedures in enhancing the process.

MINIMUM QUALIFICATIONS

Knowledge/Skills/Abilities:

• Exceptional interpersonal, organizational and communication skills; strong customer service orientation; excellent project management skills; demonstrated problem solving; ability to multi-task effectively; excellent judgment, maturity, and trustworthiness.
• Impeccable attention to detail.
• Ability to analyze complex business relationships and information to determine if possible legal conflict exists and, if so, to determine if and how they can be resolved according to applicable ethical standards.
• Must be able to effectively communicate both verbally and in writing with a variety of customers (lawyers, accountants, secretaries, docketing, IT, etc.)
• Ability to organize high volume of workflow, work independently, make decisions, and solve problems.
• Strong working knowledge of MS Word and MS Office Suite.
• Expert knowledge of Intapp Open or similar Workflow product.
• Proficiency in Excel.
• Strong working knowledge of iManage or similar document management software.
• Knowledge of Integrated accounting package (such as Elite/3E) or records management software preferred.
• Advanced research skills using Dun & Bradstreet, Internet and/or other tools.

Education:

• Bachelor's degree required. BA/BS in a research or related field preferable. Business and accounting skills desirable.

Experience:

• Minimum of 5 years of conflicts, legal research and/or paralegal experience required. Supervisory experience in a law firm is preferred.

This is an exempt position that can be based at any of our offices: Los Angeles, San Francisco, Boston, New York, Washington DC, Chicago

Benefits and Salary

We know that the needs of our employees vary and can change throughout the different stages of life. That's why we offer a wide array of flexible benefit options designed to help you live healthy, live well, and live for tomorrow. In addition to medical, dental, vision, profit-sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay for the things that contribute to your personal well-being, in your own way.

The anticipated good-faith base salary range for this position is:

• San Francisco: $109,000 to $164,000 per year.

Your exact offer will be based on a variety of factors, including but not limited to, your experience, skills, and overall qualifications. We also review compensation regularly against industry benchmarks and performance outcomes, so you can grow your career here with confidence-knowing your pay recognizes both your impact and our commitment to an equitable approach.

In addition to a competitive base salary, certain positions are eligible for a comprehensive performance-based bonus, payable monthly or annually.

Commitment to Equal Opportunity

ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

* The job description is a general summary of the major duties. It may not specify all duties, tasks, and assignments associated with a job. It does not limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. Additional job-related qualifications may be specified for some openings. Job descriptions are subject to periodic review and modification.

WORKING CONDITIONS

The following table indicates the degree of working conditions expected for the job. Reasonable accommodations may be made to enable individuals with disabilities to meet these requirements.

N/A = 0-10%, Occasionally = 11-33%, Frequently = 34 - 66%, Constantly = 67 - 100%