Executive Assistant

The position performs duties assigned by the Chief Strategy Officer and the Associate Dean for Faculty and Staff. The incumbent will independently coordinate and prioritizes the work of the Chief Strategy Officer and the Associate Dean for Faculty and Staff's offices, including matters of a sensitive or confidential nature and provides a broad, yet specialized range of administrative services, project management and supervision. The incumbent will communicate extensively with numerous high-level professionals including the Dean of the College of Engineering, other campus and peer Deans' offices, the Chancellor's and Provost's office, as well as with administrators, departmental chairs, faculty, students, alumni and organizations outside of the university community, including state and federal agencies. The incumbent will develop highly sensitive and confidential materials and utilize specialized software to compile data and summary reports to be utilized by the Chief Strategy Officer and the Associate Dean for Faculty and Staff in making decisions relating to personnel, contracts, strategy, alternative courses of action, management policies and new programs. This position provides a full range of administrative support for the Chief Strategy Officer and the Associate Dean for Faculty and Staff's daily activities and provide a close communications link to College of Engineering Associate Deans, Assistant Deans, and staff. Work must be accomplished with a high degree of independent judgment and is characterized by nonrecurring and recurring projects. By the nature and location of this position, the incumbent is privy to confidential records and conversation that directly affect employer-employee relationship.

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

• Assist visitors to the Dean's office as needed

• Monitors budgets and reviews and approves expenditures

• Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position

• Manages the organization, auditing, security, and confidentiality of records and files

• Distribute keys to faculty/staff in accordance with conference room schedule

• Develops and facilitates communications of varying complexity between various internal and external stakeholders

• Compiles, screens, and evaluates correspondence and reports and recommends actions

College of Engineering, Dean's Office

The starting salary for the position is $63,000, but is negotiable based on experience and qualifications.

• Two years of experience in an administrative support role in complex organization.

• Experience using Microsoft Word, Excel, PowerPoint, or Google Suite

• Experience maintaining calendars

• Three years experience in an administrative support role in complex organization.

• Proficiency with virtual meeting software (e.g., Microsoft Teams or Zoom).

• Experience in higher education.

• Excellent oral and written communication skills.

• Excellent organizational skills and attention to detail with a demonstrated ability to simultaneously execute multiple tasks while responding to multiple demands.

• Excellent interpersonal skills and flexibility to work collaboratively with multiple groups.

• Demonstrated ability to work independently to solve problems.

• Experience working with confidential information

Education:

Associate's Degree preferred

Please go to the "Apply Now" area and select your current UW Employment Status. Applicants are required to upload a resume and a cover letter outlining relevant qualifications and experience as it pertains to the required and preferred qualifications outlined in this job posting.

The search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. References will be requested from final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

Lula Baker

1415 Engineering Dr

Madison, WI

lbaker33@wisc.edu

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

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Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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