HRIS Specialist

Potbelly
vision insurance, parental leave, paid time off, 401(k), remote work
United States, Illinois, Chicago
Mar 21, 2026
HRIS Specialist Chicago, IL $65,000 - $80,000 base salary range + annual bonus potential! 100% remote in the United States, however, due to state-specific regulatory requirements, Potbelly does not currently support remote work from the following states: Alaska, California, and Hawaii. To be considered for this position, you must be able to perform the role from a state not listed above at the time of hire and for the duration of employment. Do you hunger for more? Potbelly Sandwich Shop is looking for friendly and outgoing people who enjoy working in a fast-paced, friendly environment. We are where good vibes and great careers are a way of life! What started as a small antique store in 1977 has become a nationally recognized neighborhood sandwich shop with over 400 locations across the United States. But toasty sandwiches are only as good as the people behind them. And yeah, we've got the best. Ready to join our growing Potbelly Nation? What's In It For You: Competitive pay with performance-based annual raises! Medical, Dental & Vision Insurance Domestic Partnership Benefits Paid Parental Leave FSA and HSA with Employer Contribution Commuter Benefit Program Retirement Savings 401(k) WITH company match Employee Assistance Program Paid Time Off Discount Program Flexible Work Schedule Career growth opportunities If hired, you must meet and maintain all eligibility requirements to qualify Job Title: Specialist, HRIS Department/Function: Human Resources Location: Support Center Reports to: Manager, HR Operations & Compensation Job Level - 1 Job Band: Specialist/Administrator Full-Time Exempt Travel Requirements: Rarely GENERAL DESCRIPTION HRIS Specialist is responsible for maintaining and optimizing the Human Resources Information System (HRIS). This includes monitoring the operation of the HRIS, the daily maintenance of the HRIS including its data exchange to other data sources, ensuring the data integrity of employee data within the system, developing reports as well as creating tools to allow ease of use for end users. FOCUS Responsibilities Supports the day-to-day operations of the HRIS, including system configuration, data integrity, and troubleshooting. Serves as a point of contact for HRIS-related inquiries via shared services email and provides timely resolution or escalate issues as necessary Participates in HRIS business requirements analysis, system testing and change management of system implementations, upgrades, patches and enhancements Creates and maintains various reports and analytics to assist with stakeholder needs Partners with others to build and enhance HR and people analytics tools to enable impactful insights Develops and updates documentation of system use for practitioners and end-users Handles security changes, new user setups, password resets. Resolves HRIS system issues, acts as subject matter expert for HRIS, Self Service and other HR systems (i.e. ATS, engagement surveys, etc.) Conducts regular audits and data checks to identify and resolve data inconsistencies or errors within the HRIS. Participates in efforts to improve data integrity and standardization of processes. Participates and tests the setup of new system functionality and integrations Collaborate with stakeholders to understand system requirements and develop solutions to meet their needs Participates in the configuration of ADP Manager and Employee Self Service workflows and communications to employees and company messaging. Assists with the maintenance of electronic employee personnel files according to regulatory and company guidelines as needed. Assists with the administration of unemployment inquiries and hearings as needed. Experience and Education High School degree required. College coursework is preferred. 2-4 years of experience with an HRIS system in a back-up administrator role or super user 1-2 years of report writing experience using report writing applications Intermediate knowledge of MS Office, especially Excel and some knowledge of PowerPoint What You Bring to the Table** Must represent The Potbelly Way You are friendly and customer service oriented You have strong written and verbal communication skills You love working in a fast-paced environment You're a team player and will help build a collaborative and inclusive work environment that values innovation and continuous improvement. Detail-oriented and exhibits a high degree of accuracy and organization. Strong organization and attention to detail. Experience with HRIS Platforms (ADP or Workday preferred). Strong problem-solving and troubleshooting abilities. Ability to work 45-55 hours/week as needed. Remote work is supported with occasional in-person collaboration or travel as required. At Potbelly, we are committed to creating a welcoming and respectful environment where individuals are valued for their unique perspectives, backgrounds, and strengths. We believe that inclusion, collaboration, and mutual respect enhance the way we serve our customers and work together as a team. All employment decisions are based on qualifications, merit, and business need. We're an equal opportunity employer. Each applicant will be considered for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity, national origin, veteran status, or any other basis protected by applicable federal, state or local law. Application Deadline: Applications must be submitted by [6/30/2026] to be considered for this position. The posting may close earlier if a suitable candidate is selected before the deadline. Already applied? Go to TalentReef to see your application Position Information Company: Potbelly Corporate Position: HRIS Specialist Status: Full Time Shift: First (Day) Req #: 10947652 Date Posted: March 20, 2026 Location: Chicago , Chicago, US, IL, 60611 Job Category: Corporate