New

Operations Analyst

TEKsystems
$45.00 - $51.08 / hr
life insurance, sick time, 401(k), retirement plan
United States, California, Santa Clara
Mar 18, 2026
Description This is an execution-focused role ideal for someone who enjoys creating order out of chaos is comfortable with numbers and data and picks up new software quickly. While you will be working within the Legal team you do not need a law degree or prior legal experience to succeed here. This is a fantastic opportunity for a professional with a background in administration data entry or operations to gain specialized experience in the growing field of Legal Operations. Key Responsibilities - Manage the full lifecycle of legal matters including creation configuration coding practice area internal lead financial codes and timely closure of inactive files. - Review and process proposed external timekeeper rates and fee arrangements against historical data and established department guidelines. - Control the intake and routing of legal invoices ensuring compliance with billing guidelines e.g. proper expenses authorized personnel before distribution for internal attorney review. - Maintain and update matter-level budgets and proactively manage the collection and entry of monthly financial accruals from external partners to meet finance deadlines. - Coordinate manual or automated updates to ensure key data fields e.g. financial codes matter profiles are consistent across all critical legal and intellectual property management systems. - Periodically audit matter lists between systems to identify and resolve discrepancies preventing financial activity against outdated or terminated matters. Qualifications - Tech-Savvy: You don't need to know our specific software but you must be comfortable navigating web-based platforms learning new tools quickly and troubleshooting basic issues. - Data Entry Precision: You have a track record of handling data with high accuracy. You are the type of person who spots a typo that everyone else missed. - Process-Oriented: You can follow a workflow step-by-step and are comfortable working within established guidelines. - Strong Communication: You can write clear professional emails to external partners and internal team members. - Organizational Skills: You can manage multiple small tasks like tracking 10 different vendor emails without letting things slip through the cracks. Preferred But Not Required: - Experience in an administrative data entry or coordinator role. - Previous exposure to corporate finance concepts invoices budgets purchase orders. - Familiarity with database software or CRM tools e.g. Salesforce Jira or any Data Management platforms. - Experience working in a confidential environment HR Finance Healthcare or Legal. - Proficiency with Microsoft Excel or Google Sheets sorting filtering basic formulas. - Interest in Legal Finance or Operations. Job Type & Location This is a Contract position based out of Santa Clara, CA. Pay and BenefitsThe pay range for this position is $45.00 - $51.08/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace TypeThis is a fully onsite position in Santa Clara,CA. Application DeadlineThis position is anticipated to close on Mar 20, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.