BOOKKEEPING/PROJECT COORDINATOR

The Booking Project Coordinator supports internal project coordination activities and bookkeeping activities as assigned. This role is responsible for assisting with day-to-day bookkeeping, specifically using QuickBooks Online, as well as supporting financial organization and reporting, and coordinating administrative and project-related tasks for executives. Successful performance in this role depends on strong organizational capability, attention to detail, independent work habits, and adaptability within a fast-paced, remote environment.

As with any position, additional expectations exist. Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned.

RESPONSIBILITIES

• Perform day-to-day bookkeeping activities using QuickBooks Online, including data entry, transaction categorization, and reconciliations

• Assist with executive tracking and documentation

• Maintain organized financial records and supporting documentation

• Coordinate internal projects and administrative tasks, tracking deadlines and action items

• Serve as a point of contact for internal requests related to bookkeeping and project coordination

• Assist with scheduling meetings, maintaining calendars, and organizing documentation

• Support process improvement efforts as requested

• Perform general administrative and coordination tasks as needed

QUALIFICATIONS

Basic:

• High School Diploma or equivalent

• Hands-on experience with QuickBooks Online (required)

• 3-5 years of experience in bookkeeping, accounting support, administrative, or coordination roles

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace

• Strong organizational skills with high attention to detail

• Ability to manage multiple priorities and meet deadlines

• Self-starter with the ability to work independently and as part of a team

• Strong written and verbal communication skills

Preferred:

• Associate's or Bachelor's degree in Accounting, Business, Finance, or related field

• Prior experience as an executive assistant or office manager role

• Exposure to basic accounting principles and financial reporting

• Experience supporting internal projects or cross-functional teams

Company Summary

Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include: medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team.

VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.