Long Term Substitute High School Office Manager

Position Title: Long Term Substitute Office Manager

Location: Nestucca High School
Reports To: Building Principal
FLSA Status: Nonexempt
Salary: $19.93 per hour

GENERAL DESCRIPTION:
The Long Term Substitute High School Office Manager performs a variety of secretarial, bookkeeping and administrative duties, which require a broad knowledge of both secretarial and clerical practices and procedures.

QUALIFICATIONS: Knowledge, Skills, Abilities Required:

• A minimum of a high school diploma or equivalent.

• Secretarial experience, including office management, administration and record keeping.

• Knowledge of general operation of a school district and the administrative assistant duties.

• Ability to interact in a positive and professional manner with students, staff, parents, community members, contractors, consultants and trades people, while demonstrating sensitivity to cultural, ethnic, gender and religious diversity.

• Ability to exercise confidentiality, diplomacy, and independent judgement.

ESSENTIAL FUNCTIONS: Performs some or all of the following tasks under the direction of building principal. Other duties may be assigned.

1. Perform clerical functions including correspondence, maintenance of correspondence, transcription, designing forms, reports, memos, and other material using word processing, spreadsheet, database, or presentation software
2. Answers phone line and greets/welcomes visitors to the building
3. Show initiative and anticipate work to be completed based on knowledge of requirements and timelines
4. Make designated decisions independently according to district policy
5. Work collaboratively and communicate effectively with staff and customers at all organizational levels
6. Maintain harmonious working relationship with other employees and the public served
7. Maintain regular and consistent attendance and punctuality
8. Perform other duties and responsibilities as assigned

WORKPLACE EXPECTATIONS:

• Establish and maintain a positive and respectful working relationship with students, staff, administration, parents/guardians and community members.
• Work collaboratively and communicate effectively with staff and customers at all organizational levels (listening to others without interrupting, keeping emotions under control, remaining open to others' ideas and focusing on solving conflicts).
• Maintain a high level of ethical behavior and confidentiality of information about participants, families and staff.
• Maintain dependable and consistent attendance and punctuality.
• Follow all laws, District policies, rules, regulations, memos, announcements and reasonable requests by proper authority

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequent or prolonged standing, walking and sitting.
• Crouching to work with younger students.
• Possible moderate to high noise level.
• Frequent and prolonged talking/listening in conversations/meetings.
• Requires accurate perceiving of sound, near and far vision, depth perception.
• Requires handling and working with a variety of materials and objects.
• Work may occasionally involve lifting/carrying objects weighing 25-50 pounds.
• Possible exposure to bodily fluids due to student injury or illness.
  

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time, as it deems advisable.

The Nestucca Valley School District is an equal opportunity employer and provides services to the public on an equal opportunity basis and does not discriminate in employment or the provision of public services on the basis of race, color, religion, sex, national origin, age, disability, political affiliation or belief, citizenship or marital status. Auxiliary aids and services are available upon request to individuals with disabilities or individuals with limited proficiency in English. Contact the District Office for assistance.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Officer at 503-392-3194 x403 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900.