Budget Analyst (RSCH ADM 3 RP)

Under general direction of the Business Operations Manager and CAO, independently provides highly technical financial services to the BFTV Cluster and its three departments of Biological & Agricultural Engineering, Food Science & Technology, and Viticulture & Enology within the college of Agricultural & Environmental Sciences, providing intramural and extramural account planning and budgetary analysis and management as a financial analyst, account manager, and compliance officer. Serves as one of the compliance officers for some of BFTV's most complex contracts and grants activities and serve as a primary resource advisor to faculty for pre and post award processes, research personnel, and financial planning. Works in a highly independent capacity dealing with complex proposals and award management to ensure comprehensive and accurate budget development. Responsible for a diverse scope of pre and post award processes, budget development, analysis, forecasting, and control of complex budgets. Provides highly complex financial analysis and effort reporting and participates in the financial planning for a wide variety of federal, state, and private grants, endowments, self-supporting funds, startup funds, gifts, and other funding sources. Works with Principal investigators to understand cross-disciplinary proposals, analyze programmatic needs, and make recommendations for financial decisions and actions.

PLEASE NOTE: BFTV ADMIN IS RECRUITING FOR ONE BUDGET ANALYST, AT THE RSCH ADM 3 RP OR RSCH ADM 2 CX LEVEL. PLEASE SUBMIT APPLICATION FOR THE APPROPRIATE POSITION BASED ON YOUR EXPERIENCE/QUALIFICATIONS. IF YOU ARE ALSO INTERESTED IN THE RSCH ADM 2 CX POSITION - APPLY TO JO# 84343 BY 02/26/2023 TO BE CONSIDERED.

Apply By Date: February 26, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• No minimum education required.
• Experience in financial analysis, forecasting, budgeting, and strategic planning to analyze and compile complex financial data and reports as well as experience controlling complex budgets, accounting, and personnel functions including detailed preparation, contract and grant proposals, purchasing, payroll, ledger reconciliation, and fiscal close.
• Experience in federal, state, and private compliance regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, and policies regarding use of grant funds, and experience in grant budget preparation based on narrative methodological research plans and designs, analysis, forecasting, and cost allocation to control complex budgets.
• Experience with coordination and completion of complex projects requiring interactions with many internal parties in a large organizational structure, including decision making to solve problems and evaluate business needs and critical thinking and problem-solving skills to analyze complex data and develop meaningful solutions to specific problems.
• Experience writing and proofreading clear, grammatically accurate documents and email with interpersonal communication skills (written and oral) to effectively communicate and interact with a diverse population, including those within Dean's Offices, campus departments, and with Principal Investigators, CAO, staff, and students to ensure compliance with UCD policy and procedures and to provide information and to resolve problems.
• Organizational skills to work with changing priorities and demanding workload to manage and monitor multiple accounts simultaneously and to meet multiple and variable priorities and deadlines.

Preferred Qualifications

• Bachelor's degree in Finance or Business (related area) or Certification Research Administrator (CRA) Certification through the Research Administration Certification Council (RACC) or equivalent experience.
• Experience with UC Davis campus financial applications such as UCPath and Aggie Enterprise
• Knowledge and understanding of UC-wide and UC Davis policies and procedures surrounding purchasing, payroll, graduate student hiring and salaries/steps, and accounting.
• Understanding of cost allocation methods.

Key Responsibilities

• 60% - Extramural Planning, Budgetary Analysis, and Forecasting
• 30% - Accounts Management
• 5% - Policy Compliance
• 5% - Other

Department Overview

BFTV is a large administrative cluster providing administrative and technical support for teaching, research and outreach to the faculty, staff, and students of Biological and Agricultural Engineering, Food Science and Technology, and Viticulture & Enology within the two colleges of Agricultural & Environmental Sciences and Engineering. These departments and the Cluster have a combined estimated annual operating budget of $75MM, comprised of state, federal, and commodity funds, endowments, gifts, and sales income. The Cluster supports 65 faculty, 200 other academic titles, 90 staff, and approximately 650 combined undergraduate and graduate students annually. The Cluster also support facilities throughout the state of California, including labs in San Ramon, Oakville, Kearney, and many buildings and agricultural lands on the Davis Campus.

POSITION INFORMATION

• Salary or Pay Range: $69,600.00 - $124,200.00/year
• Salary Frequency: Annual
• Salary Grade: STEPS
• UC Job Title: RSCH ADM 3 RP
• UC Job Code: 005264
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8am-5pm
• Location: Davis, CA
• Union Representation: Yes - RP - Research and Public Service Professionals
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work occasional overtime to meet workload deadlines. Vacation time limited during peak work cycles, such as fiscal close and extramural deadlines. This position will have a Flex Work hybrid schedule; a mix of onsite and remote work. This is subject to change based on operational need. This position is not eligible for a fully remote work schedule. With the opportunity to work in a hybrid environment, the employee must provide their own workstation in the remote location at which they choose to work remotely that allows the same level of efficiency and effectiveness that their workstation in the office provides.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks