Research Administrator 3

This position is responsible for all Center pre-and post-award activities, including effort reporting and financial analysis and serves as a lead for all research administrative activities in the department regardless if it is Center or department-centric and will provide best practice, in conjunction with others as it relates to best practice. The position will be responsible for SharePoint content, authoring policy and procedures related to departmental and center processes, including deadlines and expectations and serve as a lead in ensuring the deadlines are communicated timely to leadership.

This position will work closely with department leadership to ensure that center research investigators, IRB members and staff, and other appropriate personnel maintain continuing knowledge of, and comply with, relevant ethical principles, relevant federal regulations, OHRP guidance, other applicable guidance, state and local laws, and institutional policies for the protection of human subjects. The position researches issues, analyzes data, prepares reports, makes recommendations, coordinates, meetings, develops presentations, manages department's research budgets and oversees all research operations, grants and projects, and provides expert and comprehensive financial, analytical and administrative oversight and support for research and clinical project operations. The incumbent will also assist with clinical trials and external research for billing analysis and recharges. Serve as a liaison between and among the research team and School of Medicine and provides research support to the Department of Radiology department RA activities during leaves or heavy deadlines. #CA-SB

Apply By Date 2/22/2026 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in a related field and or a combination of experience, education and/or training required.
• Experience in budget preparation and ability to use budget templates (such as UBT, etc.).
• Accounting and Excel experience to generate spreadsheets, calculations and pivot tables.
• Experience in financial analyses, forecasting, strategic planning to analyze and compile financial data and reports; budget preparation based on narrative methodological research plans and designs with the skills to control complex budgets.
• Extensive experience using Excel, reporting tools and/or equivalent applications to develop complex spreadsheets and ad hoc reports including the use of pivot tables, and other advance spreadsheet programs/functions.
• Knowledge of federal and private compliance regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, policies regarding use of grant funds, cost allocation methods; federal, state and private grant budgeting guidelines, and Generally Accepted Accounting Principles.
• Knowledge of federal circulars A110 and A21, charging practices, and policies regarding submission and management of NIH and other agency protocols and procedures.
• Communication and interpersonal skills to effectively correspond with the public, coworkers, physicians, patients, caregivers, clinic staff, and other health care professionals.
• Advanced working knowledge of Microsoft Office including Excel, Access, Word and PowerPoint.
• Experience in but not limited to: Microsoft Word, Microsoft Excel, Outlook, automated payroll/personnel, accounting and financial systems.
• Proven auditing and analytical problem-solving skills for the identification and resolution of unique and unforeseen problems in a logical, timely, creative manner, documenting actions so information will be available at a future date.
• Knowledge of software programs Photoshop and Acrobat.
• Excellent interpersonal and communication skills (oral and written) to effectively interact with a diverse population and to research, secure and/or provide information to clarify situations and resolve problems.
• Strong organizational and time management skills and abilities to prioritize workload, flexibility to shift priorities to meet deadlines.
• Strong critical thinking and problem-solving skills to manage complex information, assess problems, and develop effective solutions.

Preferred Qualifications

• Master's degree in a related field.
• At least two years of experience performing research administrator duties.
• Experience using University systems such as DaFis/Kuali.
• Knowledge of KFS, UC Data, Aggie Buy, Aggie Travel and Aggie Ship.
• Understanding of coverage analysis forms and standard of care vs. non-standard of care services.

Key Responsibilities

• 45% - Post-Award Grant Management
• 35% - Pre-Award Grant Management
• 10% - Clinical Trials and Rate Management
• 10% - Contracts and Grants Research Administrator Liaison

Department Overview

The Department of Radiology is a large academic and clinical department within the School of Medicine which is responsible for teaching and training of residents, medical students, and clinical fellows, as well as both basic and creative clinical scholarly investigations. Radiology maintains a substantial amount of research, both basic and clinical trials, and provides services for interdepartmental research studies.

POSITION INFORMATION

• Salary or Pay Range: $2,666.40 - $4,758.40
• Salary Frequency: Bi-weekly
• Salary Grade: 131
• UC Job Title: RSCH ADM3 RP
• UC Job Code: 005264
• Number of Positions:
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): 8
• Location: Ellison Ambulatory Care Center (HSP098)
• Union Representation: RP - Research and Public Service Professionals
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Occasional overtime to meet expectations.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks