New

University Program Associate

North Carolina State University

$ 35,589 - $ 64,499

life insurance, flexible benefit account, paid time off, remote work

United States, North Carolina, Raleigh

Feb 12, 2026

Job Posting Information

Posting Number	PG194844SP
Internal Recruitment	No
Working Title	University Program Associate
Anticipated Hiring Range	$47,000 - $50,000
Work Schedule	Monday-Friday, 8:00am-5:00pm (This position may be eligible for flexible work arrangements, such as flexible office hours and/or hybrid remote work)
Job Location	Raleigh, NC
Department	College of Design
About the Department	The Academic Unit Office ( AUO) for the College of Design houses the College's four academic unit heads' administrative offices. Faculty (active + prospective), students (enrolled + prospective), university offices & general public utilize this area to seek programmatic information and support. Academic unit heads are responsible to adhere to curriculum standards and develop new curriculum options, faculty development plans / reviews, program accreditation, coordination of extension/research activities, & student work plans /advising.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	The Program Associate plays a key role in supporting the academic and operational success of the Graphic Design and Industrial Design Department. This position partners closely with the department head to coordinate day-to-day administrative, academic, and programmatic functions, ensuring smooth operations across faculty, student, and departmental activities. Working collaboratively within the School of Architecture (SoA) and the Departments of Media Arts, Design and Technology (MADTech), and Landscape Architecture and Environmental Planning ( LAEP), this role also collaborates with and serves as a backup resource for Program Associates in SoA, MADTech, and LAEP, and maintains strong partnerships with centralized college offices, including student services, budget management, and advancement. The ideal candidate is a proactive problem solver who thrives in a fast-paced academic environment, communicates effectively with varied stakeholders, adapts to changing priorities, and contributes positively to a collaborative, service-oriented team culture. Key Responsibilities Coordinate and implement administrative and programmatic processes for the Graphic Design and Industrial Design Department in alignment with college and university policies. Provide high-level administrative support to the department head, including strategic management and calendar management, workflow coordination, and proactive identification and resolution of operational issues. Support faculty and student processes such as hiring, course scheduling, academic calendars, travel, events, and academic record changes. Research, prepare, and maintain reports, meeting documentation, and records supporting accreditation, program assessment, faculty searches, and curricular initiatives. Manage departmental communications, serving as the primary point of contact for programmatic inquiries and ensuring accurate, timely information flow. Oversee administrative components of departmental budgets, including reconciliation, purchasing, financial tracking, and compliance with university procedures Collaborate closely with faculty, staff, college leadership, and university offices to support department goals and shared initiatives.
Other Responsibilities	Actively participate in College of Design initiatives as a collaborative team member. Work both independently and as part of the administrative team supporting the four academic heads. Provide backup support to the Executive Assistant to the Dean as needed. Assist with reception coverage in the Dean's Office when required. Perform other duties as assigned.

Qualifications

Minimum Experience/Education	Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Qualifications	Demonstrated expertise in electronic and/or physical file management, including creating and maintaining efficient organizational systems, document version control, and securing archiving protocols for departmental records. Demonstrated ability to independently manage complex administrative operations, including scheduling, reporting, academic processes, and confidential records across multiple programs. Proven experience with budget and financial administration, including reconciliation, purchasing, projections, and compliance within institutional guidelines. Advanced proficiency with Google Workspace and Microsoft Office, along with experience using enterprise systems (e.g., PeopleSoft, MyPack Portal, or similar). Strong written, verbal, and interpersonal communication skills, with a track record of collaborating across departments, managing multiple priorities, and adapting to change.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	02/12/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	02/19/2026
Notice to Applicants	Please note that the work history on your resume must also be included in your application.
Special Instructions	In addition to your application, applicants are required to submit: (1) a cover letter; (2) CV/Resume and; (3) contact information for at least three professional references.

Position Details

Position Number	00109412
Position Type	SHRA
Position Classification Band Title	University Program Associate
Position Classification Band Level	Journey
Position Classification Salary Range	$ 35,589 - $ 64,499
Salary Grade Equivalency	NC09
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	120101 - College of Design
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.