Administrative Assistant I - MRBD

Join the HJF Team!

HJF is seeking an Administrative Assistant I to perform a wide range of administrative and clerical duties. Primary duty will be to provide administrative support to the Military Relevant Bacterial Diseases Department with general tasks to include support purchasing material and supplies for the department. This is the first of three Administrative Assistant Levels. This level is distinguished by moderate judgment in resolving problems of limited complexity.

This position will be in support of the Military Relevant Bacterial Diseases Department (MRBD) within the Infectious Diseases Directorate at the Naval Medical Research Command.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Manages and/or performs operations that arrange for the supply and disposition of goods and services.
• Review all purchase requests and forms for accuracy and completeness.
• Enter purchasing requests into proprietary purchasing software and monitor purchasing progress.
• Assist with obtaining quotes for materials and services.
• Maintain a positive interface with buyers and laboratory personnel to ensure timely delivery of materials and services and that accurate supply levels.
• Maintains and updates files, databases and spreadsheets concerning purchasing.
• Perform general administrative duties and support administrative staff.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Education and Experience

• High School Diploma required; Associate's degree preferred.

• Minimum of 0-2 years experience required

Required Knowledge, Skills and Abilities

• Knowledge of proper grammar, punctuation, spelling, etc.

• Proficiency in Microsoft Office (Word, Excel).

• Excellent communication skills to effectively communicate with a diverse group of people.

• US Citizenship and the ability to obtain and maintain a T3/Secret Clearance.

Physical Capabilities

• Ability to stand or sit at a computer for prolonged periods

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The hourly pay for this position is $22.16. Actual hourly pay will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.