Paralegal

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Provides a variety of advanced and standard administrative duties and staff-support services for the corporate Legal Department. Will generate and maintain confidential files and reports. Exercises discretion, confidentiality, follow-through, and a high level of proficiency and reliability in performing assigned tasks. A member of a collegial and highly effective Legal Department, the Paralegal works in close collaboration with other Oceaneers across business units and functional departments to enable business and maximize profit in furtherance of the Company's strategic objectives and within its Mission, Vision, and Values, with the oversight of the Sr. Manager, Legal Services.

LOCATION:

• Role provides the opportunity to work in a hybrid environment, working both virtually and in office in Houston, Texas when required.
• Initial requirement of 4 to 5 days per week in office to coordinate with the team, then stepping down to 3 days in office.

ESSENTIAL :

• Assist with corporate secretarial duties and minute books.
• Manage the renewal process of necessary licenses, permits and relevant qualifications of entities in assigned jurisdictions.
• Maintain records and assist with filings of annual returns and other statutory filings as required.
• Maintain and update the Company's subsidiary entity information in the Company's chosen database.
• Arrange the notarization and legalization of documentation including liaising with notary publics and embassy staff globally.
• Provide support to the Legal Department and other company stakeholders in transactional matters, such as preparing powers of attorney or responding to customer due diligence requests and performing due diligence on customers, suppliers and other third parties.
• Organize and maintain the virtual file system database and physical Legal file room, including creating new files and archiving older files.
• Compose and send routine correspondence.
• Assist with the establishment and liquidation of subsidiary entities and branches, as required.
• Assist with new country entry ensuring that legal requirements are understood by the relevant stakeholders.
• Assist with the adoption of processes and development of automation within the Legal Department, including identifying recurring tasks with respect to the Company's legal subsidiaries and maintaining such information in the Company's chosen database.
• Support the Legal Department with litigation management, including calendaring key deadlines, maintaining pleadings and other filings, coordinating discovery responses with other stakeholders, and compiling and reviewing e-mail and other electronic records.
• Provide administrative assistance to the Legal Department.
• Coordinate projects led by Legal and Contracts personnel, including maintaining project plan, recording action items, and scheduling meetings.
• Compose and send routine correspondence.
• Assist with Legal Department administration, including matter management, budgets, and interfacing with outside counsel and other vendors.
• Support the Legal Department with other tasks as requested.

NON-ESSENTIAL:

• Conduct research and draft and compile reports, as necessary.
• Update the Legal Library, as needed.

REQUIRED:

• Associates Degree in Legal Studies or other relevant field, and/or has a paralegal certificate.
• Minimum of two years of relevant experience, including as a paralegal, legal secretary, or legal assistant.
• Proficient with Microsoft Office Suite: Word, Excel, PowerPoint.

DESIRED:

• Bachelor's Degree or equivalent certification or education preferred.
• Experience in related industries, such as energy, technology or manufacturing.
• Experience with matter management software and litigation holds preferred.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS:

• Ability to understand and follow multi-step oral and written instructions.
• Ability to read and compose short correspondence and memoranda.
• Ability to focus on details, including maintaining schedules and proofreading documents.
• Speaks clearly in positive or negative situations. Writes clearly and grammatically.
• Must have excellent communication, organizational and interpersonal skills.
• Must be able to handle multiple projects across multiple time zones.
• Gives and receives constructive feedback.
• Ensures that others involved in a project or effort are kept informed about developments and plans.
• Ensures that regular, consistent communication takes place within area of responsibility.
• Has strong problem-solving skills.
• Must be able to learn new areas and acquire new skills, as required by a rapidly growing organization.
• Must be able to anticipate and prepare for upcoming events ensuring adequate resources are available.
• Able to use standard IT tools, including MS Office and cloud-based platforms.

This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.

PAY, BENEFITS AND WORK SCHEDULE:

We offer a comprehensive and competitive benefits package. Employee benefits vary by role, however, may include Health and Wellness, Mental Health, Retirement Savings, Life and Disability, Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program.

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity,national origin, veteran status,disability, genetic information, or other non-merit factors.

Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.