Program/Project Administrator

The purpose of this position is to provide leadership and guidance to support staff within the Associate Dean for Research (ADR) unit.

Duties / Responsibilities include an estimated 60% of the time on Project Management and Leadership: Assist in assessing and prioritizing administrative tasks, including office inventory maintenance, calendar coordination, and workload adjustments as needed. Work with grant specialists to organize programs, meetings or conferences related to grant funding and/or research by arranging locations, issuing information or invitations, and coordinating speakers. Collect, manage, organize and retain data to calculate key research metrics for the 7-year American Veterinary Medical Association Council on Education Accreditation self-study document including, but not limited to, annual research expenditures, publications, students engaged in concurrent DVM-Ph.D. degrees, student participation in conferences and meetings, student research awards, faculty research awards and faculty participation in research activities. This will require access to confidential files and annual evaluation documentation that will require a high degree of confidentiality, organizational skills and data management expertise. Provide support and administration of key projects, reports, and recordkeeping, helping to ensure the professionalism and integrity of the College of Veterinary Medicine, the Dean's Office and the ADR Unit. Coordinate work with other colleges. Effectively communicates with executives and management within the University and State agencies. Facilitate and coordinate the overall annual process for the College's Intramural Research Grant Program. This involves choosing, coordinating, and managing a faculty committee that represents each department in receiving, reviewing, and awarding funds to support research across the college. Facilitate the annual Veterinary Research Scholars Program (VRSP). This includes assisting with the selection of approximately 30 trainees, facilitation of summer workshops as well as travel and lodging arrangements to the national symposium, and management of day-to-day operations. Assist the ADR in developing operations management plans for the Core Research Facility. This will involve establishing fee schedules; ensuring appropriate center managers are in place and up to speed on operations plans; coordinate ongoing requests and/or questions for the ADR. Assist the ADR in developing and managing a college-wide lab safety support team. This will involve recruiting and hiring staff support; coordinating the needs of each department into the overall plan; and facilitating the activities of the support team. Perform other special projects and assignments as requested by the Associate Dean for Research and/or the Dean.

The other 40% of the time: Provide general office administration to the Associate Dean (ADR), including appointment and conference scheduling, travel arrangements, and expense reporting and reconciliation. Maintain and utilize confidential digital and hard copy filing system and records to assure availability and effective authorized access to information. Type correspondence for the ADR to include word processing/typing of letters, memos, forms, policies and procedures, includes handling of confidential information. Prepares agendas, notices and minutes for meetings. Distributes various narrative and statistical reports on a monthly, quarterly, and annual basis. Assist the ADR in the management of schedule, schedule appointments, make travel arrangements, screen incoming calls and correspondence for the ADR from both internal and external sources and responds independently, when possible.

This position is On-site. On-site

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

Minimum Qualifications:

• Requires a high school diploma (or equivalent) and five years of relevant experience. Requirements may be met through a combination of work experience and education.

Preferred Qualifications:

• Master's Degree in business or organizational leadership; experience managing schedules for high level administrators and active office operations that include multiple reporting units.
• Advanced knowledge of Microsoft office suite of applications, specifically Outlook and Excel.
• Excellent communications skill set and customer service attitude.

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.

Applications close on: 1/30/2026

$58,656.00 - $73,596.00 annually