Administrative Officer 1

Make a direct impact on mission readiness and service delivery across the Department of Military and Veterans Affairs (DMVA). We are seeking a dedicated and highly organized Administrative Officer 1 to supervise our mail room and records management operations. By using your strong motivation and exceptional organizational skills, you will guide a small team to consistently deliver accurate, timely, and compliant services. If you enjoy improving processes and ensuring smooth, reliable daily operations, come join our team!

Watch this video to see how you can make a difference caring for Pennsylvania's veterans working for the Department of Military and Veterans Affairs. Come join the DMVA team, apply today!

In this position, you will provide oversight and direction for all mail and records management operations within the DMVA. Your work will involve managing the centralized mail room at Fort Indiantown Gap and oversees mail processing, courier services, and the movement of mail among DMVA entities and partner agencies. You will also administer comprehensive state and federal records management in the Records Holding Area to ensure compliant retention, disposition, and file plan management. These responsibilities directly support organizational objectives by promoting operational efficiency, regulatory compliance, and secure management of official information. You will need to be able to forecast issues and needs, develop and implement procedures, and communicate effectively. Additionally, you will partner with internal and external stakeholders to plan and track projects, develop briefings, and resolve delays or deficiencies.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must possess a valid driver's license.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience supervising staff in a mailroom or records management office
• Experience supervising staff in an administrative operation
• Experience performing quality control or quality assurance on administrative, mailroom, or records-related products/services
• Experience operating mail and office equipment (e.g., electronic postage meter, scanners, copiers, etc.)
• Experience creating work schedules, assigning staff duties, or ensuring office coverage
• Experience performing mail functions (sorting, metering, distributing, handling certified/registered mail, etc.)
• Experience performing records management functions such as retention scheduling, file maintenance, transfers, or disposals
• Experience with federal regulations or compliance requirements in a mailroom, administrative, or records management setting
• Experience managing or working with federal funding
• Experience reviewing, reconciling, or managing billing, accounts, postage charges, or similar financial documentation

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
  

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.