Payroll/Prevailing Wage Specialist

100+ years in business, Multi-State Heavy Civil Construction Contractor, based out of Winter Park, FL, seeking experienced Certified Payroll Specialist, to join ambitious, team player orientated Payroll Shared Service Group. Our Group, Vinci Construction USA, operates as "Hubbard Construction" in Florida, but has companies across the East Coast, from Maine to Florida and Justin Texas. We are currently in the midst of DayForce Payroll and HRIS implementation, so the Certified Payroll Specialist will work with a reliable, efficient processing system.

Key Duties

• Prepare, review, and submit weekly Certified Payroll Reports (CPRs) for multiple states, ensuring compliance with federal, state, and local prevailing wage requirements.
• Conduct detailed reviews of CPRs, including the Statement of Compliance, Wage & Hour Records, Deduction Records, and Fringe Benefit Records, ensuring accuracy and completeness.
• Verify that all required fields-such as dates, signatures, classifications, and project information-are properly completed and compliant with governing regulations.
• Confirm employees are paid correctly according to applicable wage determinations, job classifications, fringe benefit requirements, and locality-specific wage tables.
• Audit all payroll calculations for accuracy, including project gross wages, weekly gross wages, approved deductions, and net pay.
• Research and resolve issues such as missing payrolls, discrepancies identified during interviews or observations, and requests for proof of payment or employee verification.
• Utilize electronic certified payroll reporting systems including, but not limited to, LCPtracker, AASHTOWare, Skillsmart, DocExpress, eMars, Elations, and statespecific platforms.
• Perform other payroll administrative duties as assigned.

Professional Skills & Standards

• Strong analytical skills, attention to detail, and the ability to interpret complex wage determinations and compliance requirements.
• Maintain strict confidentiality regarding employee pay, personnel data, and proprietary project information.
• Ability to manage multiple deadlines and projects simultaneously with excellent timemanagement and organizational skills.
• Perform additional tasks as needed to support payroll operations and compliance functions.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. Reasonable accommodations may be made for individuals with disabilities.

Education & Experience

• Proven, handson experience with Certified Payroll reporting, including DavisBacon, state prevailing wage laws, and electronic CPR systems.
• High school diploma or GED required; minimum two (2) years of administrative experience required.
• Ability to understand and interpret wage determinations, project specifications, and regulatory requirements.
• Strong ability to communicate effectively with managers, employees, subcontractors, and compliance agencies.
• Demonstrated ability to meet strict weekly deadlines and manage timesensitive compliance responsibilities.
• Excellent written and verbal communication skills with the ability to explain complex requirements clearly.
• Highly organized and detailoriented, with the ability to maintain accuracy while working in a fastpaced environment with frequent interruptions.
• Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint).
• Must possess a valid driver's license with a clean driving record.

Physical Demands. The following physical demands are representative of those that must be met by a Certified Payroll Clerk, to successfully perform the essential functions of this job.

• Frequent ability to sit for prolonged periods of time;
• Ability to drive a company vehicle for various recruiting events.
• Frequent ability to talk and hear, both in person and by telephone;
• Frequent ability to operate standard office equipment, using hand and arm dexterity;
• Frequent ability to navigate through office environment, including periodic use of stairs and/or elevator, as needed;
• Infrequent ability to lift general office documents and materials, up to 10 pounds;
• Frequent vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus.

Work Environment. The work environment characteristics described below are representative of those that a Certified Payroll Clerk while performing the essential functions of this job.

• Work is performed predominately indoors, although periodic visits to construction sites or asphalt manufacturing facilities may be required.
• Noise level in the typical office work environment is quiet.

Company Benefits.

• Company Paid Basic Life Insurance
• Company Paid Long Term Disability Policy
• Company Paid Vacation & Holiday Pay
• Company Paid Parental Leave
• Company Paid Maternity Leave
• Company Paid Employee/Family Assistance Program (EAP)
• Voluntary Medical & Vision Insurance
• Voluntary Dental Insurance
• Voluntary Short Term Disability
• Voluntary Supplemental Term Life
• Voluntary Accident, Legal, Hospital, Critical Illness Policies
• 401(k) Plan w/Employer Match
• Annual Company Stock Purchase Opportunities
• Discount Partnerships: Verizon, Ford, Perkspot
• Health and Wellness Benefits, including Monthly Gym/Fitness Incentives

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

We promote a Drug-Free Workplace.