Project Specialist II - Construction

SALARY

$76,757.82400

POSITION SUMMARY

Under limited supervision performs various office support activities including special studies and investigations, budget administration, records control and compilation and analyses of data.

PRIMARY RESPONSIBILITIES

* Manages and administers specific functions exclusive to the department. Coordinates various projects, special assignments and support activities as assigned.

* Assists in developing and administering programs, procedures, goals and objectives. Develops methods to improve workflow and processes.

* Participates in the preparation of budgets and financial plans. Monitors budget and various reports to ensure accuracy. Collects and analyzes budget and personnel data.

* Conducts studies, analyzes responses and presents findings as assigned.

* Prepares, processes, and maintains documents relating to department personnel.

* Assists in maintaining of various computer systems.

* Prints and distributes departmental reports.

* Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position are the following jobs:

Job Title

*

CHALLENGES

* Organizing and analyzing data from numerous and diverse sources.

* Monitoring departmental expenditure patterns to ensure they stay within the budget parameters.

EDUCATION/EXPERIENCE REQUIREMENTS

* Bachelor's Degree. Five (5) or more years of applicable experience, or a combination of education and experience related to this position.

* Strong verbal and written communication skills.

* Strong Microsoft Office (Word, Power Point, Excel) skills.

PHYSICAL REQUIREMENTS

* Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.

* Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

KNOWLEDGE, SKILLS, AND ABILITIES

* Detailed knowledge of office and administrative management policies and procedures.

* Detailed knowledge of report preparation methods.

* Working knowledge of the principles and practices of project scheduling and management.

* General knowledge of principles and methods of budget management.

* Strong computer skills, including Excel, Word, Access, and PowerPoint.

* Good verbal and written communicate skills.

* Good research and analytical skills.

* Good project management skills.

* Good organizational and attention to detail skills.

* Ability to prepare and maintain accurate logs, records, and reports.

* Ability to be a critical and independent thinker.

* Ability to take large amounts of raw data and synthesize in meaningful reports.

* Ability to maintain effective working relationships with staff at all levels of the organization.

* Ability to maintain confidentiality.

* Ability to represent the office with the highest level of professionalism.

WORKING CONDITIONS

* General office environment.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

* Personal computer and related software (Microsoft Word, Power Point, Excel).