New

Event Coordination Assistant

North Carolina State University

$17.25 / hr

United States, North Carolina, Raleigh

Dec 05, 2025

Position Information

Posting Number	PG195617TM
Position Number	47EventCoordAsst1225
Position Type	Temporary
Essential Job Duties	The Division of Campus Enterprises offers exciting opportunities for employment across our retail and hospitality units. We provide competitive pay, flexible scheduling, and significant opportunities for learning, growth, and promotion. This position serves as a key member of the NC State Student Centers Events team, supporting Talley Student Union and Witherspoon Student Center. The Event Coordination Assistant plays a vital role in coordinating event logistics, providing exceptional client service, and ensuring safe and successful event execution. Primary Duties & Responsibilities Process incoming flexible meeting room and preset conference room reservations, ensuring accurate reservation times, access times, end times, and equipment details. Meet with clients planning complex events to determine event setup and audio-visual needs. Coordinate event services with campus partners such as catering, streaming/recording, security, transportation, and other service providers. Attend Risk Assessment meetings for large scale on campus events and record detailed documentation. Create event diagrams for flexible meeting rooms and assist Event Coordinators with diagrams for more complex events. Confirm existing reservations with clients prior to event dates. Attend weekly Catering Coordination and Event Coordination meetings (Thursdays from 12:00pm-3:30pm). Assist Event Coordinators with facility walkthroughs and conduct walk-in facility tours for clients. Provide excellent customer service via email, phone, Google Chat, and Mazevo. This is an hourly position that requires a State-mandated 32-day break after 11 months of employment. Superior performance may provide the opportunity for renewal and/or advancement into a benefits-eligible permanent position.
Is Time Limited	No
If Yes, Appointment Length
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Health Insurance for Temporary Employees Enhance your career with LEAD courses Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State	Raleigh, NC
Department	NC State University Student Centers

System Information

Classification Title	Temporary-Clerical
Working Title	Event Coordination Assistant

Requirements and Preferences

Work Schedule	Up to 40 hours per week during office hours M-F 8am to 6pm, but hours are flexible within those open hours. May work some night and weekends as needed
Other Work/Responsibilities	Be an ambassador for NC State Student Centers and the university as a whole and enrich the quality of life for the campus community and support student success. Work as a cohesive team member and play an integral part in creating a positive work environment.
Minimum Experience/Education	High School Diploma (Bachelors Degree or 4 years of event experience preferred)
Department Required Skills	Strong communication abilities, including the capacity to effectively engage with clients, supervisors, peers, and direct reports. Excellent written and verbal communication skills, with the ability to convey information clearly and professionally. Proven ability to perform under pressure, managing deadlines, complex assignments, and shifting priorities with composure. Exceptional organizational skills, ensuring tasks, projects, and documentation are well-structured and efficiently managed. High attention to detail, consistently producing accurate and thorough work even in fast-paced or high-stress environments.
Preferred Years Experience, Skills, Training, Education	Comprehensive knowledge of NC State Student Centers-including organizational structure, departmental functions, services, programs, and standard office procedures and practices. Thorough understanding of departmental guidelines related to events and operations, including safety and security protocols (ingress/egress management, fire codes, weather-related emergencies, bomb threats, and active shooter procedures). Familiarity with best practices for event execution, covering event aesthetics, safe and proper use of equipment, collaboration with University Police and the Fire Marshal, and response procedures for medical or other on-site emergencies.
Required License or Certification	none
Valid NC Driver's License required?	No
Commercial Driver's License Required?	No

Recruitment Details

Anticipated Hiring Range	$17.25/hour

Recruitment Dates

Job Open Date	12/08/2025

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/225466

EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.