Billing Coordinator - 34949

Company Overview:

The Harvard Companies include entities working to serve the business community in the janitorial and protection services areas. Harvard Maintenance and Harvard Protection are two of the largest and fastest growing, privately owned providers of high quality janitorial and security services in the United States. We are an industry leader and are well known for our innovative thinking and entrepreneurial spirit. Our success over the last fifty years stems from Harvard's Inverted Pyramid, which recognizes that our front-line employees are the most important people in our organization. The Inverted Pyramid ensures that our employees feel valued, are given the tools to be successful, and are empowered to execute in their roles. People are also at the center of our Core Values. Our People First core value clearly states that "we are a family organization that promotes respect and embraces diversity".

Job Summary:

The Billing Coordinator will handle all aspects of billing and accounts receivable in compliance with the company's financial policies and procedures. This pivotal position focuses on billing process improvements, billing analysis and accuracy, timely invoice processing, as well as responsibility for analyzing billing metrics, complex sales arrangements, and work orders. This position will work closely with the Accounts Receivable Manager, Cost Accountants, the Client Solution Center, the Operations team, as well as the Credit Manager on outstanding client balances.

Creating new accounts
• Processing work tickets billing for onetime services
• Monthly billing recurring processing through excel template and PDFs
• Billing uploads through vendor portals, such as Corrigo and Coupa.
• Processing debits, credits and refunds
• Invoice standard monthly billing and identify any revenue recognition issues
• Reconcile billing status with management
• Identify opportunities for process improvements and to strengthen internal controls
• Research and resolve payment discrepancies
• Analyze invoices to ensure client billing accuracy
• Assist with EOM closing process
• Assist in audit preparation (internal / external)
• Client Work Order review and reporting
• Other accounting duties and departmental projects to meet business needs

• 1-2 years of experience in similar capacity
• General accounting experience a plus
• Proficient in Microsoft Office - Advanced knowledge of Excel and key functions (v-lookup, pivot tables)
• Ability to work in a fast-paced environment
• Self-motivated with strong organizational/prioritization skills
• Ability to multi-task with close attention to detail
• Excellent verbal and written communication skills
• Dependable and team player
• Excellent analytical and problem-solving skills
• Demonstrates knowledge of financial processes, systems, controls and work streams
• Understand how data produced impacts internal & external reporting

Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

An Equal Opportunity Employer --- M/F/D/V

Pay rate: $24-$25/hr