Contract Administrator 3

This position is within the UC Davis Health (UCDH) Health Contracts (HC) Office with primary responsibility under the Clinical Trials unit of the HC Office. The incumbent works independently and proactively with decision-making responsibility under the general supervision of the UCDH Contracts Manager. Assists faculty and administrative units to develop proposals for clinical trial contracts. The majority of this position involves negotiating and managing low to moderately complex clinical trial agreements. However, incumbent will be responsible for a wide range of contracting responsibilities including developing contracts (or negotiating agreements presented by non-UC parties), amendments, and ancillary documents for (1) clinical trials (2) specialized government grant program services, and (3) other health affairs activities as needed. Incumbent negotiates and drafts documents and administers/implements the contract during its life. The incumbent negotiates contracts in compliance with federal and state law and University policy related to health care contracting. As changes in federal law, state law and University policy occur from time to time, incumbent monitors contracts to ensure continued compliance. Incumbent provides information and training to UCDH staff in the preparation, negotiation and administration of health care contracts through a variety of means.

Apply By Date: 10/10/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and/or equivalent experience/training
• Experience and skills in negotiating healthcare and clinical trial related contracts following appropriate policies, procedures, rules and regulations and/or equivalent experience, training, and education in the legal and healthcare field.
• Experience analyzing and drafting contracts and contract budgets following appropriate policies and procedures.
• Must possess excellent time management skills and be able to maintain composure in adverse situations.
• Knowledge of databases and electronic communication.
• Demonstrated ability to assimilate new information and experience rapidly, recall knowledge acquired previously and apply it appropriately to new situations so as to maximize incumbent's use of time and ability to assist clientele.
• Demonstrated ability to maintain composure under stress sufficient for effective performance under such pressures as heavy workload, conflicting priorities or other demands, and lack of cooperation from others.
• Demonstrated ability to exercise personal initiative and maintain a sense of self-confidence sufficient to enable incumbent to accept responsibility for decisions, attempt difficult or unfamiliar tasks, present recommendations persuasively, and provide and receive advice effectively.
• Demonstrated ability to work independently, prioritize work and take initiative in dealing with assignments.
• Demonstrated ability to work effectively under pressure, provide prompt service and to meet deadlines. Demonstrated ability to negotiate solutions, which respects the policies and needs of all parties.
• Demonstrated ability to make sound decisions and employ effective problem-solving techniques including strong analytical skills sufficient to conduct budget and statistical analysis.
• Demonstrated ability to effectively and professionally communicate (both orally and in writing) with a wide variety of people as well as with internal faculty and staff at UC Davis and UCDH.
• Demonstrated professional interpersonal skills in establishing good rapport and positive professional working relationships with all levels of the organization.

Preferred Qualifications

• Legal experience, education and/or comparable degree preferred.
• Demonstrated intermediate experience developing innovative solutions to difficult or unusual problems, create new and improved methods of performing tasks, and respond in a flexible rather than "programmed" manner to inquiries and requests for assistance in solving problems.
• Knowledge of certain programs and policies of state, federal, and local governments required to prepare and negotiate contracts and clinical trial agreements.
• Knowledge of pertinent University policies and procedures that fall within scope of the position and are related to University health programs or clinical trials.

Key Responsibilities

• 80% - Clinical Trial Contract and Budget Reviews
• 10% - Outreach and Training
• 5% - Policy/Procedure Development, Review, Implementation
• 5% - Business Contracting (Health Affairs Contracts)

Department Overview

Clinical Trials Contracts negotiates industry-funded clinical trial agreements UC Davis Health and the School of Medicine.
Health Affairs Contracts processes numerous types of agreements for UC Davis Health (Hospital, School of Medicine, and School of Nursing).

Department Specific Job Scope

Clinical Trial Contract and Budget Reviews (80%):
Negotiate and draft master clinical trial agreement task orders, template agreements, subagreements, confidentiality agreements for clinical trial protocols, amendments to clinical trial agreements and clinical trial agreements as assigned by the UCDH Contracts Office; perform and present appropriate analysis and diligence during contract negotiation/development.
Ensure contract and budget terms comply with federal & state law, municipal code and University policy.
Once acceptable terms are negotiated, review all negotiated contracts for approval by the UCDH Contracts signatory.
Serve as clinical trial liaison among faculty/staff, campus administrators and government/private entities; work closely with faculty and internal/external units to develop projects/proposals in compliance with legal, regulatory, and policy guidelines; provide direction, guidance and advice to UCDH faculty/staff and to public and private entities with relationships with UCDH to resolve clinical trial contract issues. Provide guidance to UCDH staff on budget development, including analysis of appropriate fees and costs for protocol procedures and invoiceables, and developing an internal budget.
Work closely with external contracting party, University faculty/staff, University regulatory and financial departments and public authorities regarding post-agreement clinical trial contract administration; use best efforts to resolve any disputes, provide for appropriate allocation of liability, and provide for and document all changes in the contract through written amendment, as assigned by UCDH Contracts Office.
Serve as back up to other clinical trial contract analysts in the UCDH Contracts Office.

Outreach and Training (10%):
Communicate any policy, procedure or program changes in area of primary responsibility to relevant parties and assist in implementation as assigned by UCDH Contracts Office.
Develop and present workshops for UCDH and campus to inform and clarify UCDH contracting and budget policy/procedure changes; represent UCDH Contracts Office at workshops and seminars; participate in and present at campus, regional and professional meetings in areas of primary and secondary responsibility.

Policy/Procedure Development, Review, Implementation (5%):
Develop and maintain database on federal, state, and municipal law/policy related to clinical trial and health affairs contracts. Work with UCOP, UC Healthcare Contracts Offices, campus billing groups, the Office of Research and regulatory departments to interpret federal, state and municipal policy changes.
Draft and review policy and procedure in areas directly or tangentially related to primary responsibility.

Business Contracting - Health Affairs Contracts (5%):
Negotiate professional, medical, hospital, specialized program service and affiliation agreements; draft contracts (or modify external party contracts, as necessary) and related documents as assigned by the UCDH Contracts Office; perform and present appropriate analysis and diligence during contract negotiation/development.
Ensure contract and payment terms comply with federal & state law, municipal code and University policy.
Once acceptable terms are negotiated, approve all contracts for review by the UCDH Contracts Manager or delegate.
Serve as liaison among faculty/staff, campus administrators and government/private entities; work closely with faculty and internal/external units to develop projects/proposals in compliance with legal, regulatory and policy guidelines; provide direction, guidance and advice to relevant parties to resolve contract/business issues.
Work closely with external contracting party, University faculty/staff, University regulatory and financial departments and public authorities regarding post-agreement contract administration; use best efforts to resolve any disputes, provide for appropriate allocation of liability, and provide for and document all changes in the contract through written amendment, as assigned by UCDH Contracts Office.
Serve as back up to other health affairs contract analysts in the UCDH Contracts Office.

POSITION INFORMATION

• Salary or Pay Range: $75,000.00 - $135,600.00
• Salary Frequency: Bi-Weekly
• Salary Grade: Grade 22
• UC Job Title: CONTRACT ADM 3
• UC Job Code: 007380
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8am - 5pm
• Location: UCDHAS Building (HSP165)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% remote
• This is not an H-1B opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

This position may at times require incumbent to work after business hours and weekends to meet business operations and system requirements need. Must be able to work in a busy, service-oriented office, which processes a large volume of contracts each year. May occasionally require work in a crowded environment with heavy foot traffic, constant interruptions and background noise. Must be able to occasionally travel to meetings to meet workload and/or special project requirements. Non-smoking work environment.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks