Accounts Payable Lead

Subsidiary: THTBC

Job Title: AP Lead - Government Contracting

Work Location: Falls Church, VA (hybrid or remote)

Labor Category: Non-Exempt

Clearance Level: N/A

Travel Requirement: Occasional

Pay Rate: $33.73-$43.06

At Tlingit Haida Tribal Business Corporation (THTBC), your work goes beyond the job description, it becomes part of a purpose-driven legacy. Our continuous commitment to growth directly contributes to the strength, resilience, and future of the communities we support. Our growth fuels programs, services, and lasting value for the Tribe, making every success a shared one.

For over 35 years THTBC and its subsidiaries have delivered essential services to federal clients across the globe. Whether supporting logistics, information technology, cyber security, or facilities operations, a shared mission unites us: to create meaningful economic opportunity and growth of the Tlingit & Haida Tribes of Alaska.

Together We Grow - One Mission, One Team - With a Commitment to Serve

Scope of Work:

Own day-to-day AP operations and lead a small team in a federal contracting environment. Ensure accurate, timely, and compliant processing of invoices, payments, and vendor records in alignment with FAR Part 31 cost allowability and DCAA expectations. Partner with Procurement, Project Accounting, and Payroll to support month-end close and cash-flow goals.

Responsibilities:

• Lead the AP function (assign work, set priorities, review output) for a team of 2-5 specialists; provide training and coaching.
• Oversee 3-way match (PO/receipt/invoice), exception resolution, and workflow queues; escalate with Buyers/PMs as needed.
• Manage weekly payment runs (ACH/check/wire), positive pay, and remittance; maintain payment calendars and cut-off adherence.
• Own vendor master integrity: onboarding, W-9/1099 classification, ACH/Bank validation, COI tracking, and SAM.gov debarment checks (in coordination with Procurement/Compliance).
• Ensure FAR cost allowability and company policy adherence (unallowables, per diems, alcohol, gifts, etc.), flag and correct coding.
• Prepare AP accruals and support month-end close (GR/IR review, unbilled ODCs, prepaid amortization, aging).
• Drive 1099-NEC/MISC year-end processes and state reporting; respond to IRS/B-notices with backup.
• Coordinate P-card and employee expense programs (e.g., Concur), audit for receipts, policy, and account coding.
• Maintain SOX/DCAA-ready documentation and SOPs; support external/internal/DCAA audits with schedules and samples.
• Track and report AP KPIs; lead at least one automation or process improvement annually (OCR, e-invoice, vendor portal, etc.).
• Partner with Treasury on cash forecasting, early-pay discounts, and resolution of aged credits; manage escheatment/unclaimed property.
• Adhere to company policies, procedures, and safety regulations.
• Performs other duties as assigned.

Requirements:

• 5+ years AP experience, including 1-3 years in a lead or senior role; GovCon experience required.
• Strong working knowledge of FAR/DFARS cost principles, 1099 rules, and 3-way match best practices.
• Systems: Deltek Costpoint (preferred) or Unanet; Concur/Expensify; OCR/AP automation tools.
• Advanced Excel (pivot tables, lookups); comfortable with large data sets and reconciliations.
• Clear communicator with service mindset; proven ability to coach others and manage cross-functional escalations.

Physical Demands / Work Environment:

• Prolonged periods of sitting at a desk and working on a computer.
• Regular use of hands and fingers for typing, writing, and handling office equipment.
• Ability to occasionally walk, reach with hands and arms, and stoop or kneel.
• May occasionally lift or move objects up to 25 pounds (e.g., files, office supplies).
• Clear vision to read documents on computer screens.
• Ability to communicate effectively in person, by phone/video meeting, and email.

All candidates must successfully complete pre-employment screening, which may include but is not limited to a criminal background check, motor vehicle record review, and a 5-panel drug test, in accordance with company policy and applicable laws.

Benefits:

We offer a flexible benefits package including medical, dental, and vision plans, TRICARE Supplemental, critical illness coverage, employee discounts, wellness seminars, company-paid life and short-term disability insurance, optional long-term disability, paid leave, a 401(k) plan, and identity theft protection to support your health and financial well-being. For represented positions, the benefits and leave offered will be as defined under the applicable Collective Bargaining Agreement.

Equal Employment Opportunity:

We are proud to be an equal opportunity employer and comply with all applicable federal, state, and local employment laws. All applicants will be considered for employment without regard to race, color, religion, creed, national origin, gender, gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy, parental status, or any other characteristic protected by law.

Reasonable Accommodation:

If you have a disability or medical condition and need reasonable accommodation, please inform the designated recruiter during the hiring process.