Clerk Typist IV-Food Service

• 10 month
• 217days
• 8hrs/day
• 6:30am-3:30pm
• Paygrade 4
• $21.37/hr
• Effective asap
• Replacement

Position Summary

Performs a wide variety of clerical support services to assist with the efficient operation of the Food Service Department while maintaining confidentiality.

Duties and Responsibilities

(These duties and responsibilities are judged to be "essential functions" in terms of the Americans With Disabilities Act or ADA)

• Process and maintain Education and Nutrition Benefits Forms and meal applications
• Public communications and updating Food Service website
• Process Mohegan meals in Meal Magic
• Import IAM student data for Meal Magic
• Process debit refunds from student meal accounts
• Collect and verify food service staff timesheets and assist with online timekeeping
• Monitor food service attendance and enters it into AS400, Upload to AS400
• Ensure all staff absences are filled daily for central kitchen and all schools
• Maintain staff training documentation
• Collect and verify financial reporting data (USDA, MDE, District)
• Process purchase orders and all vendor invoices
• Generate department invoices and process payments
• Assist with staff training and communications
• Order and maintain office supplies for central kitchen and all schools
• Receive daily deposits and verify for accurate records for all district buildings, correspondence and follow up
• Run month end reports from Meal Magic i.e., for student balances, reconciliation, open invoice report, receivables
• Year End inventory consolidation and warehouse organization
• Technical support for Meal Magic and chippewavalley.familyportal.cloud
• Operate office machines, such as photocopiers, scanners, computers, printers, calculators, facsimile machines, voicemail systems, and telephones.
• Communicate with customers, employees, students, and other individuals to answer questions, disseminate or explain information and address complaints.
• Maintain Food Service staffing lists and other forms as needed
• Food Service Professional Training: Required
• Other Duties as assigned

The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

Education, Experiences, Knowledge, Skills and Abilities

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Education:

• This position requires high school diploma or equivalent.

Experience:

• One year of related experience providing clerical support in an office setting required, two years preferred.

Knowledge:

• Knowledge of basic math, required.
• Knowledge of principles and processes for providing customer services, required.
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures, required.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar, required.

Abilities:

• Ability to read and interpret district policies, guidelines, government regulations, required.
• Ability to write routine reports and correspondence, required.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form, required.
• Ability and willingness to learn different software systems, required.
• Ability to multi-task, meet deadlines, and work in a fast-paced work environment, required.
• Ability and willingness to work cooperatively with teachers, community, students and staff, required.
• Ability to read, write, and communicate effectively in English to perform essential job duties, including but not limited to understanding and following safety instructions, responding appropriately to emergency situations, completing documentation, and interacting with English-speaking staff, students, community and supervisors, required.

Skills:

• Word processing 40 wpm, required
• Advanced Word processing programs, required
• Basic AS400, required
• Basic PowerSchool, required
• Basic math skills, required
• Good verbal and written communication skills, required
• Customer Service Skills, required
• Advanced Spreadsheet programs, required
• Meal Magic, preferred
• Fox Bright, preferred
• Publisher, preferred

Testing

Keyboarding, Data Entry, Advanced Word Processing, Basic Math, Alpha Filing, Customer Service, Proofreading, Basic AS400, Basic PowerSchool and Advanced Excel are required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds of files and materials, etc. Specific vision abilities required by this job include close vision, and ability to adjust focus, especially due to concentration on a computer screen and small numbers.

Work Environment

The noise level in the work environment is moderate.

The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.

Title: Clerk Typist IV - Food SERVICE FLSA: Non- Exempt

Reports to: Director of Food Service Updated: Sept 2025

It is the policy of Chippewa Valley Schools not to discriminate on the basis of race, color, sex (including but not limited to sexual orientation, gender identity), religion, national origin or ancestry, age, disability, height, weight, genetics, or marital status in its programs, services, activities, or employment. Inquiries related to nondiscrimination policies, questions, concerns or to file a complaint should be directed to: Civil Rights and Title IX Coordinator, Director of Human Resources, Chippewa Valley Schools Administration, 19120 Cass Avenue, Clinton Township, MI 48038 Phone: 586-723-2090 Email: ablanchard@cvs.k12.mi.us / Nondiscrimination inquiries related to disability should be directed to: Section 504 Coordinator, Director of Special Services, (same address) Phone: 586-723-2180 Email: tkoch@cvs.k12.mi.us. Persons with disabilities needing accommodations for employment must notify Chippewa Valley Schools of their need in writing within 182 days. Civil Rights and Title IX inquiries can also be directed to the Department of Civil Rights at (800)482-3604 or MDCRservicecenter@michigan.gov.