Accounts Payable Specialist

Accounts Payable Specialist

• Produce reports as required by management and manage excel documents with data/tracking.
• Verify invoices against purchase orders in BuildOps, reconcile receipts with vendor bills, and ensure goods or services were received before issuing payment to vendors.
• Confirm amounts and safeguard company profitability.
• Confirm/verify any vendor bill discrepancies and confirm cost in item price to verify inventory prices in database
• Assist with tracking asset transactions for monthly asset reconciliation
• Track company certificates of insurance (COIs) and assist with year-end audit process
• Reconcile credit card statements and secure receipts for all transactions
• Clarify any questionable invoice items, prices or receiving of signatures/approvals where necessary
• Assemble and review vendor and subcontractor invoices to be completed for payment. Process bi-weekly check runs, keeping organized payment records for historical accuracy.
• Protect businesses against unintentional overpayment
• Track early pay discounts and manage larger accounts' credit programs
• Complete monthly statement reviews of vendor accounts, seeking to tie out balances, reporting monthly to Accounting Manager any discrepancies impacting company profitability.
• Support in securing vendor credits for returns and core charge refunds
• Pivotal team member involved with month-end preparation and truing up of accounts.
• Support process refinement for ERP system and contiguousness of flow of information from ops to accounting.
• Cross-training & support for Accounts Receivable Specialist
  • Invoicing
  • Collections
  • Cash application/deposits.
  • Processing customer credit card payments
  • Customer portal backup/support

Key Characteristics:

• Collaborative: Open to cross-departmental collaboration within the organization.
• Self-Motivated: Demonstrates independent drive while remaining receptive to coaching and feedback.
• Strong Communicator: Possesses excellent written and verbal communication skills.
• Proactive: Displays initiative and adaptability in dynamic environments.
• Efficient Multi-Tasker: Skilled in managing competing priorities and balancing multiple tasks effectively.

Education/Experience:

• 1-3 years of general accounting experience.
• 1-3 years of experience working with accounts receivable and accounts payable.
• Associate or bachelor's degree in accounting or related field preferred.
• Sage Intaact experience preferred.
• Proficient in Microsoft Excel with experience in formulas and pivot tables.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Travel 25 percent possible.

About Smart Care

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC.

Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Care's application or hiring process due to a disability, please contact the Human Resources department at HR@smartcaresolutions.com.