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International Programs Coordinator - The Office of International Education - Office of the Provost

Carnegie Mellon University
vision insurance, paid time off
United States, Pennsylvania, Pittsburgh
5000 Forbes Avenue (Show on map)
Sep 26, 2025
The Office of International Education (OIE) at Carnegie Mellon University serves as a central hub for international students, scholars, and faculty. It provides comprehensive support services, including immigration advising, cultural adjustment assistance, and programming to promote cross-cultural understanding. Through its initiatives, the OIE fosters a vibrant and inclusive campus community, enriching the educational experience for all students and promoting global engagement and collaboration. OIE is seeking an International Programs Coordinator who will be responsible for both administrative and project-related operations within the OIE. Key responsibilities include providing high-level executive support-such as managing calendars, providing program/project management support and co-managing the Host Family Program for international students. The role also supports study abroad and exchange initiatives. This position serves as a point of contact for internal departments and external partners, regularly handling sensitive information with strict confidentiality and discretion. This position reports directly to the OIE Executive Director but will work closely with and will take direction from the Assistant Director of Operations and the Director of Study Abroad. Core responsibilities include: Executive support to OIE Director (Under the direction of Executive Director) Manage administrative responsibilities of the Director, including managing time commitment (calendar), travel, responding to routine questions, providing organizational support as needed Oversee and manage project planning for the office including scheduling and developing timelines for refreshing and updating materials, assisting with training and other project/programming planning responsibilities as necessary Special Programming (under direction of Assistant Director, Operations) Manage office scheduling and room reservations for routine meetings and office programs/events Co-manage the Host Family Program for International Students Coordinate and organize the outreach and events for the ISPO (International Spouses and Partners group) Assist with other special programming, as assigned Study Abroad and Exchange Program Support (Under the direction of the Director of Study Abroad) Support programming for study abroad and exchange advisors and students Assist with semester program code changes Other duties as assigned Support large-scale programming such as new student and scholar orientations, etc. Assist with front-desk coverage in shifts, as needed Participate in Enrollment Management and campus events in service to the community Complete other tasks or duties that may arise Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. You should demonstrate: Adaptability and a willingness to embrace change as departmental priorities evolve Ability to multi-task Strong written and verbal communication skills Qualifications: Bachelors degree Five (5) years related work experience A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered Requirements: Successful pre-employment background check Successful candidate must be a US citizen or permanent resident Additional Information: Sponsorship: Applicantsfor this positionmustbecurrentlylegallyauthorized to workfor CMUin the United States. CMU will notsponsor or take over the sponsorship of an employment visa for this opportunity.Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon. Work Posture: This position is operating on a hybrid schedule, with an on-campus/in-office presence 3 days a week. Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more! For a comprehensive overview of the benefits available, explore our Benefits page. At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization?! Apply today! Location Pittsburgh, PA Job Function International Education Position Type Staff - Regular Full Time/Part time Full time Pay Basis Salary More Information: Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world. Click here to view a listing of employee benefits Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. Statement of Assurance