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Engineering Department Assistant

Spectraforce Technologies
United States, Illinois, North Chicago
Sep 26, 2025
Position Title: Engineering Department Assistant Work Location: Chicago, Illinois, 60064 Assignment Duration: 2 Years (Possible Extension) Work Schedule: 20-32 hours per week, flexible between 7:00 AM - 4:00 PM (3 days onsite per week; no weekends or night shifts) Work Arrangement: Hybrid (Minimum 3 days onsite per week) Position Summary Global Engineering Assurance (GEA) is seeking a detail-oriented and proactive Engineering Department Assistant to support daily operations of the engineering team. The role focuses heavily on asset management and maintenance processes within IBM Maximo (approximately 80% of the workload). Background & Context Supports the Global Engineering Assurance (GEA) department. Primarily office-based with occasional field duties. Requires strong proficiency in IBM Maximo for service requests, work orders, asset tracking, and reporting. Key Responsibilities Maximo Support Create, manage, and close Service Requests (SRs) and work orders in IBM Maximo. Track assets, preventive maintenance (PM) schedules, and generate reports. Maintain accurate records of equipment, inventory, and maintenance activities. Documentation & Reporting Prepare and edit technical documentation, specifications, reports, and correspondence. Generate spreadsheets and reports in Microsoft Excel (formulas, pivot tables, data visualization). Format technical documents and templates in Microsoft Word. Use Cognos to create detailed reports for management. Project & Team Support Assist engineers with technical documents and project support. Coordinate project schedules, monitor progress, and ensure deadlines are met. Communicate effectively with internal teams and external vendors. Support troubleshooting of technical issues and coordination of repairs. Escort visitors in industrial and manufacturing environments, when required. Ensure compliance with safety standards and company policies. Qualifications & Experience 3-5 years of experience in a construction or engineering support role. Maximo expertise: Creating SRs, work order management, asset tracking, and reporting. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). Advanced skills in Excel (pivot tables, formulas, data visualization) and Word (templates, formatting). Proficiency in Cognos reporting. Strong organizational and multitasking skills with keen attention to detail. Excellent written and verbal communication skills. Experience with other CMMS platforms is a plus. Basic knowledge of AutoCAD or similar design software preferred. Technical writing skills a strong advantage.