Freedom of Information Act Coordinator

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference.

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

Loudoun County Fire and Rescue (LCFR) is a combination career/volunteer organization comprised of approximately 807 employees and 800+ active operational and administrative volunteers. The Department is a growing organization that serves a large and diverse population located approximately 30 miles northwest of Washington, DC. We provide a full range of emergency and non-emergency services for 440,000 residents within a 520 square mile area. Additional information about the Department can be found at www.loudoun.gov/fire. We seek to hire a highly motivated, effective, and diverse workforce to meet the needs of the County's residents, visitors, and business community and support the Department's core values of Teamwork, Integrity, Professionalism, and Service.

Loudoun County offers a meaningful career, competitive salary, and a comprehensive benefits package. Additional information can be found at www.loudoun.gov/benefits.

Are you detail-oriented, organized, and passionate about transparency in government? Then join our team as the FOIA Coordinator for the department of Fire & Rescue! This position plays a vital role in ensuring compliance with the Freedom of Information Act (FOIA), Subpoena Duces Tecum, and other official records requests while supporting records management and process improvement across the department.

Key Responsibilities:
* Serve as the department's FOIA Coordinator and custodian of FOIA records.
* Evaluate and process FOIA requests, subpoenas, and other official requests to determine releasable information, working closely with supervisors and the County Attorney's Office.
* Coordinate and track responses to all records requests, ensuring compliance with applicable laws, regulations, and deadlines.
* Monitor costs, bill requestors, and ensure timely payment of fees.
* Maintain, organize, and audit records, files, and systems for accuracy and compliance with records retention policies and HIPAA regulations.
* Provide professional guidance to staff regarding FOIA and records management processes.
* Support process improvement initiatives related to document retrieval and response coordination.
* Prepare reports and statistics on records activity and FOIA compliance.
* Interact with public safety agencies and other divisions to coordinate information sharing.
* Conduct or assist with staff training on FOIA and Records procedures and may act as supervisor during absences.

The successful applicant will demonstrate the following:

* Knowledge of FOIA, records management practices, and related legal requirements.
* Knowledge of the operation, use, and capabilities of the records management system (RMS) and computer-aided dispatch (CAD)
* Strong organizational, analytical, and communication skills.
* Ability to work collaboratively with staff, legal counsel, and external agencies while maintaining confidentiality.
* Experience in records management or public administration preferred.
* Knowledge of applicable federal, state, and local laws, regulations, codes, and ordinances.
* Knowledge of the policies, procedures, and practices of the Department services and operations.
* Knowledge of the organization and function of local government.
* Knowledge of basic research techniques.
* Knowledge of record-keeping and retention.
* Knowledge of occupational hazards and safety precautions of work
* Skill in operating equipment for assigned tasks.
* Skill in communicating ideas clearly, concisely, and effectively, both orally and in writing.
* Skill in using computers, Department software, and Department website.
* Skill in organization and planning.
* Ability to analyze unusual circumstances, variations in approach, and incomplete or conflicting information,
* Ability to manage projects, prioritize tasks, and meet critical deadlines and adapt to change.
* Ability to perform routine statistical analysis.
* Ability to establish and maintain effective working relationships with fellow employees and the public.
* Ability to review, analyze, and develop routine forms and data.

Hiring salary will be commensurate with experience.

High school diploma or equivalent; four (4) years of related clerical/administrative work. Valid driver's license and good driving record.

Selection process comprised of application review, in-person interview(s), and comprehensive background investigation, to include criminal record, credit, and DMV checks as well as fingerprinting.

Anticipated timeline and details for this recruitment are listed below. All dates and locations are subject to change.
* Applications are accepted until October 3, 2025, at 2359 hours.
* Application Review and Phone Screen: October 6-17, 2025
* In-person Interviews: week of October 20-21, 2025; Location: 801 Sycolin Rd. Leesburg, VA
* Target Hire Date is December 4, 2025