Office Manager

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves: The Office Manager performs administrative duties for executive management and enhances executive's effectiveness by providing information management support representing the executive to others. Responsibilities may include managing calendars, meeting, and event arrangements, and preparing reports and financial data. The job requires strong computer and technical skills, flexibility, excellent interpersonal skills, project coordination, and the ability to work with internal staff, management, external clients, and vendors. Sensitivity to confidential matters may be required.

What your day-to-day will look like:

• Ability to effectively communicate via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
• Centralized mail and package receiving
• Anticipate meeting needs consistent with FMO team calendar, recommend options for space, food and other accommodations, and finalize arrangements.
• Maintain log of supplies and equipment needs, to facilitate efficient supply ordering and usage.
• Account Security Support - understanding and enforcing GE HealthCare office access and visitor policies.
• visitor badge distribution and tracking
• directing new employees to GEHC badge request site
• submitting access request tickets as needed for visiting employees
• Assist FMO and other team members and client with administrative tasks as needed.
• Manage tenant portal tasks (parking/fitness center forms; maintenance requests; building access cards)
• Coordinate with vendors & property management for facilities needs
• Assist with catering orders as needed, either ordering** or helping to set up/clean up
• Other in office duties as needed
• Office-wide event coordination; create/facilitate fun events for onsite employees for various holidays, happy hours, etc.

Required Qualifications:

• Minimum 5 years of direct relevant experience
• Proficient in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Professional demeanor and ability to maintain professionalism under stressful situations
• Ability to handle multiple stakeholders and deadlines simultaneously
• Strong written, verbal, and interpersonal communication skills
• Ability to multitask and work independently without direct supervision
• Experience working in corporate culture and maintaining professional standards
• This position requires 100% onsite work

Preferred Qualifications:

• Superior customer service skills and service-oriented mindset
• Excellent organizational skills and collaborative working style
• Proven ability to plan and manage work effectively under time constraints
• Demonstrated experience working with diverse stakeholders in professional environments

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Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

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If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.