Accounts Payable Supervisor

Overview

The Accounts Payable Supervisor manages the company's accounts payable operations, including invoice processing, vendor relations, and timely payments while ensuring compliance with policies and procedures. This position also plays a vital role in reconciliation, reporting, and resolving discrepancies to help control expenses to optimize cash, and performs month end close processes.

MFA Oil Company is an Equal Opportunity/Drug-Free Employer.

Responsibilities

• Oversee vendor payments to ensure accuracy and timeliness while evaluating invoice payment terms and account balances to optimize cash flow and discounts
• Periodically perform payment processing functions related to invoices, employee expense reimbursements, and petty cash transactions, including calculating taxes and ensuring proper documentation
• Process AP payments by issuing checks and electronic payments
• Reconcile draft payments between the bank and multiple ERP systems for all MFA Oil and MFA Petroleum operations
• Review vendor statements and related transactions to ensure proper credit is received and account records are current and accurate
• Receive and research AP questions, communicating with vendors, field staff and office personnel at all levels to resolve discrepancies
• Identify and research transactions and balance discrepancies in the appropriate accounting system; communicate with internal departments and company locations on problems and their resolution
• Keep up to date on sales and use tax rules and regulations applicable to AP
• Assess the people/process/technology aspects of the department and with the direction of senior management, make necessary improvements to increase productivity and effectiveness
• Develop and document department process and procedures to ensure efficiency and internal controls
• Perform month-end close out, reconcile all general ledger accounts for AP including AP Trade, logged vouchers, prepaid drafts, utility prepaid accounts, and additional accounts as they are utilized
• Process 1099's for all 1099 eligible vendors annually. Work with third party vendor to print/mail and report 1099 eligible payments
• Offer input for the budget process
• Prepare documentation for annual audit requests from external auditors
• Establish individual and team goals for the Accounts Payable department, as well as establish personal goals with senior leader. Ensure goals are attainable and trackable
• Recommend the employment, discipline, wage adjustments, and termination of assigned personnel
• Supervise assigned employees, including planning and organizing employees and work; providing clear direction; training, developing and motivating employees; enforcing company policies and safety requirements; monitoring productivity; conducting performance evaluations and resolving conflict in a timely manner
• Ensure employees follow posted work schedules and adhere to proper clocking procedures to accurately reflect hours worked
• All MFA Oil employees are expected to know and adhere to company and position specific policies and procedures. While this job description contains the primary duties of the position, employees may be expected to perform other duties as assigned.

Job Requirements

• Bachelor's degree in accounting, finance or a related field or combination of related education and accounting experience totaling 3 years.
• High school diploma or equivalent.
• Good, working knowledge of GAAP and automated accounting systems and processes.
• Computer knowledge and familiarity with Microsoft Office products, especially Excel.
• Strong oral and written communication skills, including the ability to train others and lead group meetings.
• Ability to motivate employees under direct supervision, evaluate performance and assist in personal and professional development.
• Ability to provide accurate and thorough work with attention to detail.
• Excellent organizational skills.
• Excellent analytical and problem-solving skills, including the ability to evaluate and redesign workflow processes.
• Ability to work independently, set priorities and goals, and develop plans for achieving them, as well as work in a team environment.
• Ability to speak, read, write, and understand the English language to communicate with customers, coworkers, and supervisors.
• Ability to meet Company requirements, including successful pre-employment background check and drug test.
• Legal authorization to work in the United States.

Preferred Skills

• Bachelor's degree in accounting or related field.
• Experience in a leadership role.
• Experience auditing internal controls and procedures.
• Knowledge of JD Edwards' programs.
• Ability to meet deadlines with a high degree of time management skills.
• Ability to grasp new concepts quickly and work at a fast pace.
• Excellent customer service skills.
• Ability to thrive in a fast paced, growing organization and rapidly changing environment.