Assistant, Production Operations (Seasonal)

Be part of an amazing story

Macy's is more than just a store. We're a story. One that's captured the hearts and minds of America for more than 160 years. A story about innovations and traditions...about inspiring stores and irresistible products...about the excitement of the Macy's 4th of July Fireworks, and the wonder of the Thanksgiving Day Parade. We've been part of memorable moments and milestones for countless customers and colleagues. Those stories are part of what makes this such a special place to work.

Job Overview

The Production Operations Assistant will report to the Production Operations team and support the coordination of operational plans and logistics for the Macy's Thanksgiving Day Parade, and other iconic Macy's events, while also focusing on administrative responsibilities.

What You Will Do

• Coordinate aspects of each event such as vendor bookings, trucking coordination, hotel & travel booking, security planning, day-of event support, coordination of proofing/approval of advertising & promotional material
• Update operational reports, and update budget spreadsheets
• Support administrative functions of Production Operations team including printing and shipping; Act as point of contact for office technical and facility needs, ensuring supplies are ordered and placing maintenance requests where necessary
• Support database and record management for volunteer and production timelines
• Support event ticketing and credential strategies for allocations, printing and distribution
• Support coordination of pre-parade events such as trainings and meetings and be on-site for event needs
• Provide general support during events (crowd control, lifting and moving barricades, creating and setting signage, staff and crew support)
• Prepare documents for city agencies including permits, presentations, reports, and parade route preparation documentation
• Assist in production of other Macy's Studios events as needed

Skills You Will Need

Communication Skills

• Excellent communication skills
• Excellent customer service, interpersonal, communication and organizational skills

Mathematical Skills (if applicable)

• Basic math functions such as addition, subtraction, multiplication and division

Reasoning Ability

• Ability to multitask and work cross functionally with multiple business partners
• Must have the ability to work independently with minimal supervision
• Must be able to multitask in a fast paced environment
• Present a professional image consistent with Macy's brand values
• Maintains data entry requirements by following data program techniques and procedures

Other Skills

• Computer competency
• Phone etiquette
• FileMaker Pro, Airtable or other database experience are a plus

Who You Are

• Candidates with a bachelor's degree or equivalent work experience in a related field are encouraged to apply.
• 1-3 years of event coordination or related field experience
• Production Management experience a plus
• Regularly required to sit, talk, hear; use hands/fingers to touch, handle, and feel. Occasionally required to move about the workplace and reach with hands and arms. Requires close vision.
• Able to work a flexible schedule based on department and company needs.

What We Can Offer You

Join a team where work is as rewarding as it is fun! We offer a dynamic, inclusive environment with competitive pay and benefits. Enjoy comprehensive health and wellness coverage and a 401(k) match to invest in your future. Prioritize your well-being with paid time off and eight paid holidays. Grow your career with continuous learning and leadership development. Plus, build community by joining one of our Colleague Resource Groups and make a difference through our volunteer opportunities.

Some additional benefits we offer include:

• Merchandise discounts

About Us

This is a great time to join Macy's! Whether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives.

Join us and help write the next chapter in our story - Apply Today!

This job description is not all-inclusive and may not apply to colleagues covered by a collective bargaining agreement. Macy's Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to an inclusive work environment.

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