Human Resources Assistant

Job Description:

PRIMARY FUNCTION:

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's Human Resource department.

JOB DUTIES AND RESPONSIBILITIES:

• Provide administrative support to the Human Resources department.

• Respond to common employee and applicant questions regarding policies, benefits, and hiring processes; refer complex inquiries to appropriate HR staff.

• Assist with all aspects of event planning and execution, including logistics (materials, space, vendors) and drafting employee communications (expectations, registration, event details).

• Support Human Resources communications and projects.

• Assist the Recruiting and Total Rewards teams with New Hire Orientation.

• Prepare and process documents, including copies, faxes, and forms.

• Receive and distribute incoming HR mail and faxes.

• Verify employment for current and former employees.

• Reconcile monthly expenses for HR leader purchase cards.

• Process departmental invoices.

• Maintain the integrity and confidentiality of HR files.

• Conduct periodic audits of HR records to ensure required documents are collected.

• Schedule maintenance for departmental equipment.

• Maintain and order necessary HR supplies.

• Support Community Engagement initiatives and projects.

• Coordinate and support leadership program (CLEO) communications and scheduling.

• Manage intranet content to ensure updates are timely and accurate.

• Collaborate with external vendor partners on HR-related projects and initiatives.

• Provide technical and communications support in SharePoint and Microsoft Teams.

• Perform other duties as assigned.

• Ensure compliance with all VACU published policies and procedures.

JOB QUALIFICATIONS:

Education and Experience:

• High school education or equivalent.

• Some college level course work in business, human resource management or a related field preferred.

• Significant related experience with years of increasingly responsible technical or administrative or project management experience may substitute for education.

• Prior related office experience preferred.

Skills and Abilities:

• Excellent verbal and written communication skills.

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

• Demonstrated ability to take initiative and work independently in a fast - paced, dynamic environment.

• Self-starter with a proven record of managing priorities and delivering results under pressure.

• Excellent organizational skills.

• Proficient with or the ability to quickly learn Microsoft Office Suite or related software.

• Proficient with or the ability to quickly learn human resource information system and similar computer applications or technology.

PHYSICAL REQUIREMENTS:

• This job requires the ability to sit and stand for long periods of time

• This job requires infrequent lifting or carrying of objects up to 10 pounds.

• Hybrid work schedule

• Ability to travel as needed