Personnel and Payroll Analyst

Position Number: 41031146

Payroll Title: ACAD HR ANL 2 (007714)

Job Code: 007714

Job Open Date: 9/23/2025

Application Review Begins: 10/8/2025

Department Code (Name): BENG (DEPARTMENT OF BIOENGINEERING)

Percentage of Time: 50

Union Code (Name): 99

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 20

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $31.47 to $34.07 per hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $31.47 to $55.12 per hour.

Work Location: BioEngineering 1108

Working Days and Hours: M-F, 4 hrs/day - flexible within 8:00am-5:00pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: A hybrid work arrangement is preferred, but a fully remote option may be considered if the incumbent resides out of the area.

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Biological Engineering is a hub for research and teaching at the interface of biology, engineering and physical sciences. It builds on UC Santa Barbara's strengths in biophysics, biomaterials, biomolecular discovery, and computational and experimental systems biology, enabling fundamental scientific discoveries to be transitioned to applications in medicine and biotechnology. Our department has a strong commitment to diversity, equity, and inclusion as we train future leaders in Biological Engineering through transformative education and interdisciplinary collaboration.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the direction of the Business Officer, independently organizes, plans, coordinates and manages the department's academic merit and promotion review process and the faculty recruiting process. Is responsible for overseeing all personnel processes for the department, including coordination of visa applications, analyzing academic personnel policy, time/effort reporting activities, and faculty summer salary. Is responsible for all payroll and timekeeping processes for a wide variety of constituents including faculty, staff, researchers, and students.

Qualifications:

Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training.
• 1-3 years administrative experience or equivalent training.
• Demonstrated organization, problem solving, and communication skills.
• Attentiveness to confidentiality standards.
• Excellent customer service skills.
• Ability to work effectively with all levels of the University community.
• Proficient in the use of MS Office, Adobe Acrobat, internet and e-mail applications.

Preferred Qualifications:

• 1-3 years general human resources or academic personnel experience.
• Experience with UC Recruit, UCPath, AP Folio, UC OATS, and Box.com.

Special Conditions of Employment:

• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 45% Academic Personnel Management - Responsible for the overall cycle and administration of Academic Personnel matters, including researcher merits and promotions, all academic and research recruitments, and all academic and research appointments and re-appointments. Maintains in-depth knowledge of Academic Personnel policies and procedures, and consults with Academic Personnel, Office of International Students & Scholars, College of Engineering Dean's Office, Human Resources, Office of Research and the Office of Equal Opportunity as necessary to research and resolve academic and research personnel issues and provide information and guidance to the Chair and Business Officer. Serves as primary resource and contact point for academic personnel policy within the department, providing consultation and interpretation to the Chair and Business Officer, and faculty. Recommends appropriate courses of action or alternative solutions to requests that do not conform to policy. Initiates the merit and promotion actions for academic and research personnel, and sets up and maintains review case files. Coordinates with personnel undergoing review to ensure accurate and complete information is provided and submitted on time. Prepares appointment packages and employment documents for academic researchers, recall faculty, graduate students, post-docs, visiting scholars, without salary personnel, and non-academic student employees. Administers all academic recruitments on UC Recruit. Coordinates all aspects of recruitment including developing advertisements for professional journals to final submission of appointment documents. Supports faculty search committees. Coordinates and prepares complex visa applications for visiting researchers. Manages additional compensation and summer salary for Principal Investigators. Verifies allowability of using funding for summer salary, coordinates with other departments with which the PI is affiliated, and performs complex calculations to determine payout. Provide cross-training and mentorship on aspects of academic personnel to other staff members as needed. Ensures e-verify federal regulations are met. Serves as Benefits Representative for the academic appointments. Advises employees on the financial impacts of all benefits matters. Conducts individual orientations and exit sessions to disseminate policy regarding, but not limited to: benefits eligibility, employment status, pay increases, overtime, and vacation and sick leave accruals.

• 45% Payroll/ Personnel Processing and Timekeeping - Responsible for managing employment and payroll transactions for academic personnel, and non-academic employees including new/re-hires, appointment changes, re-appointments, and separations. Prepares and submits actions in the personnel system for new/re-hires, appointment changes, merits/promotions, additional compensation, summer salary, and sabbatical leaves. Ensures that requests and forms are complete, within policy, have all necessary approvals, and that data is accurate. Verifies that payroll actions initiated by Academic Personnel in UCPath are entered accurately and timely in an effort to ensure that employees are paid correctly. Identifies, researches, and resolves pay issues including discrepancies, late pay, missing pay, overpayments, and funding source errors. Coordinates with Academic Personnel, Payroll, and UCPath Center as appropriate to correct and resolve pay issues. Conducts analyses to identify source errors, the appropriate corrective actions to be taken, and procedural changes that may need to be made to prevent and/or resolve future pay issues. Ensures that all academic personnel and staff are trained in the use of the electronic timekeeping system. Serves as a Timekeeper manager for the electronic timekeeping system and monitors timecard data at reporting period end dates, validating that employee and manager timecard approvals are completed in a timely manner prior to upload. Trains and assists users with questions related to input of time and review and approval steps.

• 10% Faculty Summer Compensation Administration - Coordinates all aspects of the employment-related activities for the faculty members' additional compensation for summer research. Coordinates with faculty members and contract/grant analysts to determine appropriate summer compensation funding plans, including analyzing and forecasting salary and benefits costs. Initiates hiring, termination, and funding actions in UCPath.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement:

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.